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Frequently Asked Questions

Contact payroll@drexel.edu and we will be happy to answer any question you may have.

How do I sign up for direct deposit?

Please submit a Direct Deposit Authorization form, available in the forms section of our website, to the Payroll Department for processing. Instructions for completing the authorization form are available on our instructions page.  Check the "Start" box for each new account that you want to add.

How do I change my existing bank accounts for direct deposit?

Please submit a Direct Deposit Authorization form, available in the forms section of our website, to the Payroll Department for processing. Instructions for completing the authorization form are available on our instructions page.  Check the "Stop" box for the account that you want to turn off and check the "Start" box for the account that you want to add.

How do I report my hours for payroll?

Hourly timesheets and exempt leave reports are submitted to Payroll through DrexelOne.  Instructions for creating and submitting your time sheet (Web*Time Entry) or leave report (Exempt Leave Reporting) are available on our instructions page.  All hourly timesheets must be submitted and approved before the deadline for the pay period in order to be processed and paid.  Please see our schedules page for the deadlines associated with each pay period.

How do I access my pay stub information?

Employees may access their pay stub online using DrexelOne. Instructions for accessing your pay stub online through the DrexelOne portal have been posted on our instructions page.

How do I change my marital status or number of exemptions for federal tax withholding?

To change the federal income tax withholding on your pay check, you may update your W-4 online in Drexel One. Instructions for updating your W-4 are available on our instructions page.

Will I have to pay taxes on my tuition remision?

A detailed document explaining when tuition remission is taxable and how the tax withholding will impact your pay check is available on our instructions page.

When will I receive my W-2 form?

Paper W-2 forms are mailed to your Employee Home Address by January 31. You may be able to access your W-2 sooner if you sign up for online delivery. If you sign up for online delivery, you will be notified by e-mail when your W-2 is available. Instructions for online W-2 consent and accessing your W-2 form in Drexel One are available on our instructions page.

How can I get a duplicate copy of my W-2 form?

If you need copy of a paper W-2 form that was previously sent to you, please submit the W-2 Request Form, available in the forms section of our website, to the Payroll Department for processing. It may take 7-10 days to process your request for a paper copy of your W-2 form. Active employees may access their previously issued W-2 forms online in Drexel One at any time if they have consented to online delivery. Instructions for online W-2 consent and accessing your W-2 form in Drexel One are available on our instructions page.

How are relocation expense allowances reimbursed?

  1. Department receives approval from the Provost office/HR that they may offer relocation expense reimbursement.
  2. Department specifies in the faculty or professional staff member’s offer letter that relocation expenses will be disbursed through a relocation allowance up to a specific dollar amount.
  3. Department Business Administrator submits a completed supplemental pay form, with appropriate receipts attached, to Human Resources for review.
  4. Once approved, Human Resources will forward the form to Payroll for processing. Once processed, the individual will receive the payment via check mailed to their home address.
    1. If the individual has not started working yet, they must complete a new hire packet. Once processed, a check will be mailed to their home address.

 

How are one-lump sum relocation expense payments processed?

  1. Department receives approval from the Provost office/HR that they may offer a one-lump sum relocation expense payment.
  2. Department specifies in the faculty or professional staff member’s offer letter that relocation expenses will covered through a one-lump sum payment.
  3. Department Business Administrator submits a completed supplemental pay form, with copy of the offer letter, to Human Resources for review.
  4. Once approved, Human Resources will forward the form to Payroll for processing. Once processed, the individual will receive the payment via check mailed to their home address.
    1. If the individual has not started working yet, they must complete a new hire packet. Once processed, a check will be mailed to their home address.

Are employer-paid relocation expenses taxable?

Effective January 1, 2018, under the Tax Cuts and Jobs Act, all employer-paid relocation expenses must be reported as taxable income. Relocation expenses may be covered through a one-lump sum or through reimbursement up to a specific dollar amount. Both allowances are taxable and will be issued through Payroll.  The relocation expenses must be addressed in the faculty or professional staff member’s offer letter, stating the method of coverage. A supplemental pay form must be submitted for both the one-lump sum and the reimbursement of expenses.

Does Drexel engage vendors on behalf of the employee for relocation services?

Drexel will no longer engage vendors on behalf of the employee for relocation services. Payment for relocation services should not be processed through Procurement Services, Accounts Payable, SmartSource, or P-card.

Who are Drexel's preferred vendors for relocation support/services?

The relocating faculty or professional staff member should contact one of Drexel’s preferred vendors for relocation support/services.