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P-Card Purchases on Grants - Updated Procedure

September 24, 2018

In careful consideration of the feedback received from the community on the Procurement Card (P-Card) Purchases on Grants announcement sent out on Monday, September 17, 2018, Procurement Services and the Office of Research have collaborated on a process that ensures Drexel University and the Academy of Natural Sciences in their roles as federal government contractors will abide by the Executive Orders 12549 and 12689, 2 CFR part 180, without imposing additional burden on the faculty and professional staff with regard to suspension and debarment.  


P-Card cardholders will NOT have to run the SAM database search for their P-Card suppliers as a part of their reconciliation process. Journal entries from non-grant funds to grant funds will also NOT require a SAM database search.  While cardholders may manually reconcile their monthly P-Card transactions to grant funds where appropriate, transactions will not be allowed to automatically default to a grant fund.


The Offices of the Comptroller, Procurement Services, and Research sincerely appreciate your outreach and patience as we ensure the University’s compliance with this federal regulation.