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2016

  • July

    • Updated Advance Grant/Fund Numbers and Grant Billing Module

      July 20, 2016

      This past week, the Banner Grants Billing module went live for our largest federal agencies that use the Payment Management System (Department of Health and Human Services, National Science Foundation, and Department of Education).  For the period beginning July 1, 2016, to July 13, 2016, we drew down funds over $3.5 million, including $2.5 million of federal student loan funds.  Going forward, these agencies will be drawn at least once per week.  All other agencies will be billed monthly or on the schedule dictated by the award notice. 

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    • New Hyperion Report:  Credit Split and Indirect Cost Detail Report

      July 06, 2016

      The Finance Competency Center has developed a new Hyperion report entitled “Credit Split and Indirect Cost Detail” to assist the University research community in analyzing indirect costs. 

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  • June

    • Journal Entry Workflow Training

      June 20, 2016

      Beginning the week of June 27, 2016, the Journal Entry Workflow will be expanded to include non-budget, non-research journal entries.  The tool can be used for journal entries relating to FY2016 or FY2017.  FY 2016 journal entries need to have a 6/30/2016 transaction date.  FY2017 journal entries must use a transaction date of July 1, 2016, or later.  The workflow will default to the current date. We encourage you to use this tool to submit transaction corrections, clear deficits and fund cost share funds. 

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    • Fund 110100 and DUO Designated Funds Transition

      June 20, 2016

      Effective July 1, 2016, the unrestricted fund, 110100, will be phased out and all unrestricted budgets, revenues and expenses previously accounted for in this fund will migrate to fund 110001.  As part of the FY 2016 close-out, General Accounting will transfer any balances in a school's or college’s DUO designated fund and transfer it to that college's respective RCM Over/Under Fund. 

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    • Cost Share Fund Remapping

      June 13, 2016

      Effective immediately, active cost share funds (i.e. ‘28’ funds), in charts D and S, have been detached from their original grant number in Banner. This population of active cost share funds is now tied to their own grant number that begins with a ‘28’. A list of the grants and funds that have been remapped is available on the Comptroller’s Office website to aid you in this transition. The new cost share funds will reference their corresponding sponsored grant number in their title.

       

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    • Facilities & Administrative Rate Agreement – Indirect Cost Rates

      June 06, 2016

      The Department of Health and Human Services (HHS) has approved a one-year extension for filing the Drexel University Facilities and Administrative (F&A) rate agreement. This means that our existing F&A rates as detailed below will remain in effect through June 30, 2018, or until our rate negotiations are finalized with HHS. 

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    • Fiscal Year 2017 Fringe Benefit Rates for Sponsored Projects

      June 05, 2016

      We recently completed negotiations with the U.S. Department of Health and Human Services to determine the fringe benefit rates for fiscal year 2017. This agreement will support our claim for fringe benefit reimbursement on grants and contracts.  These rates will automatically be applied to salaries charged to grants beginning July 1, 2016. 

       

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  • May

    • Journal Entry Workflow Tool:  Now Available for Research Journal Entries

      May 06, 2016

      As promised in the communication sent on April 11, 2016, the Journal Entry Workflow Tool is now available to submit non-budget, research related journal entries. You can now submit your own cost share or deficit funding entries and transaction corrections related to externally sponsored funds. The Journal Entry Workflow Tool is currently limited to externally sponsored funds, which are those that begin with a ‘2’, ‘4’ or an ‘8’. Therefore, in order to use the tool at this time, at least one line of the journal entry must include a fund that is research related. Other types of journal entries will be accepted over the next several months.

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    • Year-End Purchasing Information

      May 03, 2016

      Procurement Services would like to announce important procedural information related to the closing out of Fiscal Year 2016 and how to smoothly make the transition into Fiscal Year 2017.

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  • April

    • Banner Effort Reporting System Lifts Off!

      April 14, 2016

      Research Accounting Services (RAS) is pleased to announce the launch of the new Banner Effort Reporting System on April 25th, 2016.  The Banner Effort Reporting System works in tandem with the Banner Self- Service Labor Redistribution System managed by HRIS.  Both systems will be used for all Drexel University Schools and Colleges and the Academy of Natural Sciences.  The Maximus Effort Reporting System (ERS) will still be utilized for all effort reporting adjustments for any period ending on or before December 31, 2015.

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    • Coming Soon: Journal Entry Workflow Tool

      April 11, 2016

      The Comptroller’s Office has developed a new Journal Entry Workflow Tool that will be phased in over the next six months.  The Journal Entry Workflow will allow users in the Drexel University and Academy of Natural Sciences community to submit journal entries, funding transfers, budget adjustments, and transaction corrections to the respective administrative office - electronically. 

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    • Externally Sponsored Research:  Fund Number Range Expansion and Roll-up Fund Remapping

      April 11, 2016

      The range of funds being utilized for externally sponsored research has been expanded.  The expansion will provide for clearer identification of the funding source and adds the ability to report on contributory sponsored agreements.  Research Accounting Services has been working closely with Corporate and Foundation Relations to ensure grants from foundations and corporations are not classified as restricted gifts when they should be classified as grants.  The redefined series of funds beginning with 21 through 24 will be designated as contributory sponsored agreements to account for contributory sponsored agreements.  Funds starting with 41 through 44 will be classified as the exchange transaction counterparts to the 21 to 24 series.  The 45 through 48 series will be used to track state, state clinical trials, local and industry sponsored clinical trials.  The 8 series of funds will be used to manage federally funded awards.  The entire hierarchy is available for review on the Comptroller’s Office website.

       

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    • National Institutes of Health Salary Cap Increase

      April 06, 2016

      The National Institutes of Health (NIH) has increased the NIH Salary Cap by 1% to 185,100 effective January 10, 2016. The salary cap is a mandated provision of Congress that limits the amount of salary that can be charged to an NIH grant or contract.  Salaries above the $185,100 limit must be allocated to the impacted grant’s cost share fund (281XXX).

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  • March