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Accounts Payable

 2018 Fiscal Year-End Checklist

View the Checklist [PDF]


The Accounts Payable Office at Drexel University processes payments to approved vendors for purchases made with Smart Source issued purchase orders. Accounts Payable works closely with other administrative departments to ensure that your invoices are paid in an accurate and timely manner. In the pages below you will find an outline of the accounts payable process and instructions on how to ensure your payments are processed properly. If you have questions about your invoice or payment, please contact Accounts Payable at acctpay@drexel.edu.

Invoice Processing

Payment Processing
Issues with unpaid or delayed invoice payments? Review this page for tips.


How Accounts Payable Interacts with Smart Source

Smart Source is the eProcurement application Drexel uses to purchase and pay for goods and services. Users shop in Smart Source to create a requisition. An approved requisition becomes a purchase order. The vendor receives the purchase order by email and ships the goods or services. The vendor then submits an invoice through Smart Source, which should match the quantity and cost on the purchase order. If there are no issues, then the invoice is paid. Accounts Payable is responsible for reviewing and approving these invoices in Smart Source.

Users access Smart Source via DrexelOne with their login credentials. The smart source accounts payable icon icon on the menu bar is where Smart Source users and registered vendors can search for invoices to determine payment status, review adequate funding for payments, and view applied credits. More information about Smart Source and training guides can be found on the Procurement Services website. The following training guides are particularly useful when working with invoices and payments: Submitting Invoices (Department and Vendor), Approving an Invoice, Invoice Payment Status.


Contact Us

Accounts Payable
3201 Arch Street, Suite 400, Philadelphia, PA 19104
T: 215.895.2840 | acctpay@drexel.edu
Emailing acctpay@drexel.edu is the preferred method of contact and allows for the fastest response.

Bo Solomon Director, Disbursements and Surplus Services jbs328@drexel.edu 215.895.5864
Lillian Clegg Accounts Payable Manager lc36@drexel.edu 215.895.1250
Wendy Epps Accounts Payable Clerk we33@drexel.edu 215.895.1852
Bernadette Gordon Accounts Payable Clerk bg23@drexel.edu 215.895.1456
Nina Moore Accounts Payable Clerk nmm339@drexel.edu 215.895.2842
Michele Sizemore Accounts Payable Clerk mar53@drexel.edu 215.895.6325
Tina Williams Accounts Payable Clerk tew32@drexel.edu 215.895.1462