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Conduct Board and Hearing Format (Excluding Complaints involving OED-1 and OED-3)

The University Conduct Board

The University Conduct Board (“UCB”) is established to provide a fair hearing and appeal process. In cases in which a student is found responsible for a violation of a University policy, rule, regulation, or standard of conduct, the University Conduct Board recommends sanctions to the Assistant Dean of Student Conduct and Community Standards or designee. The Assistant Dean of Student Conduct and Community Standards or designee shall serve as the official spokesperson of the University Conduct Board.

The University Conduct Board is comprised of students, faculty, and staff.  Members of the University Conduct Board will serve on both the University Hearing Board and University Appellate Board.  The University Conduct Board, while in session, shall be chaired by a student appointed by the Assistant Dean of Student Conduct and Community Standards or designee.  The University Conduct Board shall be advised by the Assistant Dean of Student Conduct and Community Standards or designee, who shall serve as an ex-officio non-voting member of the board.  A quorum of three, including two students and a faculty or staff member, must be present to hold a hearing or appeal.

Faculty UCB members shall represent a broad spectrum of the University faculty, including faculty from the Center City campus.  Professional staff UCB members shall represent a broad spectrum of the University community. Student UCB members shall represent a broad spectrum of the student body including graduate students.

Hearing board members shall be eligible to serve only in a single capacity for a case. Members who serve on the Hearing Board will not be eligible to serve on the Appellate Board for the same case.

The Fraternity/Sorority Conduct Board

The Fraternity/Sorority Conduct Board is established to provide a fair hearing and appeal process for those fraternity/sorority chapters recognized by the Office of Fraternity and Sorority Life.  In cases in which a fraternity/sorority is found responsible by the Fraternity/Sorority Hearing Board for a violation of a University policy, rule, regulation, or standard of conduct, the Fraternity/Sorority Hearing Board recommends sanctions to the Assistant Dean of Student Conduct and Community Standards or designee.

The Chair of the Fraternity/Sorority Conduct Board shall be the Interfraternity Council (IFC) Vice President of Student Conduct for IFC cases, the Multicultural Greek Council (MGC) Vice President for MGC cases, and the Panhellenic Council (PHC) Vice President for PHC cases. If the appropriate vice president is unable to attend, another council’s vice president will serve as chair. If all vice presidents are unable to chair the proceeding, the Assistant Dean of Student Conduct and Community Standards or designee will appoint a Chair from the pool of Fraternity/Sorority Conduct Board members.

The Fraternity/Sorority Conduct Board shall be advised by the Assistant Dean of Student Conduct and Community Standards or designee who shall serve as an ex-officio, non-voting member of the board. 

The Fraternity/Sorority Conduct Board shall consist of up to five members: three fraternity/sorority students, one female sorority alumna, and one male fraternity alumnus.  A quorum of three, including two fraternity/sorority students and one alumnus/a, must be present to hold a hearing or appeal.

The Assistant Dean of Student Conduct and Community Standards shall serve as the official spokesperson of the Fraternity/Sorority Conduct Board.

The Fraternity/Sorority Conduct Board is comprised of members from the fraternity/sorority community as follows:

- One representative from each recognized IFC fraternity.
- One representative from each recognized Multicultural Greek Council (MGC) organization.

- Two representatives from each recognized PHC sorority.
- One alumni representative from each recognized IFC fraternity.
- One alumni representatives from MGC organizations.
- One alumnae representative from each recognized PHC sorority.

Fraternity/Sorority Conduct Board members must be in good standing with the University and affiliated with a recognized fraternity/sorority organization.  Membership is subject to change based on the number of recognized fraternity/sorority organizations at the University.  Chapters may have as many trained conduct board members as they desire, so long as they meet all requirements to serve.

Fraternity/Sorority Conduct Board members shall be eligible to serve only in a single capacity for a case (members who serve on the Fraternity/Sorority Hearing Board will not be eligible to serve on the Fraternity/Sorority Appellate Board for the same case).

University and Fraternity/Sorority Hearing Format

Hearings shall proceed to the extent possible according to the following form:

- The Chair shall open the proceedings by reading the statement of charges.
- The Complainant shall then present the case against the Respondent. This shall be completed by the submission of written, physical, and testimonial information. Witnesses will be asked to affirm that their testimony is truthful and may be subject to charges of dishonesty. The Respondent and the board members shall have the right to conduct reasonable questioning of the Complainant and the complainant’s witnesses.
- At the conclusion of the Complainant’s presentation, the Respondent shall present a response to the charges. This shall be done by the submission of written, physical, and testimonial information. The Complainant and the board members shall have the right to conduct reasonable questioning of the Respondent and the Respondent’s witnesses.  Witnesses may only speak of the specific incident in question; character witnesses are not permitted.
- After both cases have been presented, the Chair may allow a presentation of rebuttal information.
- At the close of the hearing, the Chair may allow closing arguments by the parties.
- The Hearing Board may call witnesses or request additional documentation. Failure to comply with a summons of the Hearing Board may result in disciplinary action.
- Only after deliberations have been completed and if, and only if, the Respondent was found “in violation,” will the Hearing Board consider the following information, shared by the Assistant Dean of Student Conduct and Community Standards or designee, before recommending the appropriate sanction(s):
            - Previous conduct record

- Academic records (when applicable to the nature of the case).
 

The University and Fraternity/Sorority Hearing Boards shall recommend sanction(s) to the Assistant Dean of Student Conduct and Community Standards or designee who will determine the final sanction(s).

The determination by the Hearing Board of a Student’s responsibility for an alleged violation shall be made on the basis of whether it is more likely than not that the Student charged violated a University policy, rule, regulation, or standard of conduct.  The final decision of the Hearing Board shall be by majority voice vote unless any member of the board requests a written secret vote of the members present and voting. The Student charged will receive written notification of the board’s decision and the resultant sanction(s) (if applicable), within 10 business days of the close of the hearing (excluding University holidays), except in extraordinary circumstances. Proceedings before the Conduct Board are private.

In all cases in which a Respondent fails to appear , the information in support of the charges shall be presented and considered. No Student will be found to have violated the University’s policies, rules, regulations, or standards of conduct solely because the Student failed to appear before the Hearing Board.

Any party involved in the hearing may challenge a board member on the grounds of personal bias. Board members may be disqualified upon majority vote of the remaining members of the board, conducted by secret ballot.

Hearing Format for Cases involving Sexual Harassment and Misconduct
See OED-3, Appendix A:   http://www.drexel.edu/~/media/Files/oed/PDF/Drexel%20Title%20IX%20Policy%20Final.ashx