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Advisory Board Coordinators

Complete the Common Application

The Common Application is for all undergraduate positions including General Board Members, Orientation Leaders, and Advisory Board Coordinators. The application will be available until 11:59 p.m. on Thursday, Feb 13.

2014 Position Description

Download the 2014 Coordinator Position Description & Work Calendar

The Office of New Student and Family Programs’ mission is to provide quality programs and services that enhance the first year experience at Drexel University. Through strategic partnerships with family members and key university stakeholders, the office works to support the matriculation, transition, and retention of all new, undergraduate students.

Coordinators lead the Welcome Advisory Board in welcoming new students and families to Drexel University at Welcome Events throughout the year, including Orientation, New Student Days, and Family Weekend. Coordinators are part of the Orientation Management Team, serve as mentors to Welcome Advisory Board Members (which includes Orientation Leaders), and coordinate several administrative aspects involved in the planning and execution of Welcome Events.

Coordinators report to the Director of New Student and Family Programs and take direction from a Professional Staff Advisor. Coordinators represent not only themselves as individuals, but also Drexel University as a whole. As a result, those hired to the position will be held to a high standard in respect to their conduct on and off the job.

Responsibilities 

  • Serve as mentors to the Welcome Advisory Board by assisting with training and the day-to-day operation of Welcome Events.
  • Sit on the Orientation Planning Committee, which serves as the advisory committee providing direction and assistance to the Director of New Student and Family Programs with staff selection and training, program content, administration, and assessment. 
  • Coordinate several administrative aspects involved in the planning and execution of Orientation, New Student Days, and Family Weekend:
    • New Student Programs (Co-op): New Student Planner, T-shirt Design Competition, Dragon Expo Campus Resource Fair, Email & Telephone Management, Skits & Game Show Production. 
    • Family Programs (Co-op): Family Guide, Drexel Now Family Newsletter, Dean's Dessert Reception, Prize & Giveaway Management, Fall Orientation Logistics, Orientation Program Evaluation
    • Campus Programs (ABC): Campus Guides, Sibling Orientation, Luggage Check Management, Move-In Crew, Class Schedule Tours, Family Weekend Showcase.
    • Connection Programs (ABC): Playfair, Dragons After Dark, Student Organization Fair, University Cookout & Carnival, Movie on the Lawn, Family Weekend Fall Fest.
    • Community Programs (ABC): Extended Orientation, Taste of Philly Closing Reception, Open Arts Philly, Family Weekend Tours of Philadelphia.
  • Serve on an on-call duty rotation to ensure the safety and security of the Orientation-designated residence hall. This includes ensuring that the Welcome Advisory Board and Orientation participants comply with all residence hall policies and staff expectations. 
  • Work collaboratively with the Orientation Management Team to plan staff development and recognition throughout the summer.
  • Support the sustainability of the Orientation program by providing consistency through the transition of the Student Affairs Interns into and out of their positions; and assisting with laying the groundwork for Fall Orientation, New Student Days, and Family Weekend.
  • Other duties include, but are not limited to lifting and transporting boxes, answering questions from new students and family members, and interacting with high level University administrators.

Qualifications

Coordinators serve as mentors, guides, and role models to not only new students and families, but also the Welcome Advisory Board. The ideal candidate will possess the following preferred qualifications:

  • Co-op Positions: Past experience as a student leader (Orientation/Peer Leader, Resident/Commuter/Transfer Assistant, Student Organization Officer, etc.). 
  • ABC Positions: Current Advisory Board Member (or former Orientation Leader).
  • An ability to be a role model and guide others in their transition to a new environment. 
  • A belief that she or he can make a positive difference in others’ lives.
  • A willingness to be creative, take initiative, and utilize mistakes as an opportunity to grow. 
  • An awareness that actively involves others and creates a supportive atmosphere for a diverse audience.
  • An ability to recognize the contributions of individuals to the success of the team. 

Minimum Qualifications

  • Maintain a cumulative grade point average of 2.5 or above.
  • Completion of at least one full year of academic study at Drexel University at the time of application.
  • Availability to attend Advisory Board Member Meetings (6 - 7:30 p.m., Thursdays during the spring term), Training/Orientation Prep (Monday, Jun 16 - Tuesday, Jul 1), and Summer Orientation Sessions (Monday, Jul 7 - Friday, Aug 8) . Exceptions may only be negotiated before employment.
  • Ability to work long hours, early mornings, and late nights.

Additional Qualifications for Co-ops:

  • Co-ops must be available for full-time employment as outlined in the Orientation Coordinator (Co-op) Work Calendar (see below). Exceptions may only be negotiated before employment.
  • Co-ops may not be enrolled in summer courses or hold an outside job that has the potential to interfere with responsibilities.

Benefits

  • The Coordinator position is an hourly, at will, temporary position paying $10.00/hour (pre-tax) on a bi-weekly pay period.
    • Co-ops are paid full-time (40 hours/week). 
    • Advisory Board Coordinators are paid part-time (20 hours/week).
  • On-campus housing in one, double-occupancy room between University Housing’s published term switch dates (Sunday, Jun 15 - Sunday, Sep 7). Please note that your housing assignment will change on Saturday, Aug 9.
  • Meals are provided during Orientation sessions only; approximately 10 meals/week between Monday, Jul 7 and Friday, Aug 8.
  • Networking and professional development opportunities with Student Affairs professional staff members and interns who can serve as mentors to Coordinators considering a career in Student Affairs/Higher Education. 

Contact Information

Please contact Carlos Guillen, Director of New Student and Family Programs for more information about the OC position.

Email: cjg59@drexel.edu
Telephone: 215.895.6221

Past Orientation Coordinators

Year  Coordinator Names & Titles 
2013 Aimee Wardle, New Student Programs Coordinator*
Ryan Pratt, Family Programs Coordinator*
Taylor Grimes, Production Coordinator
Brett Axler, Production Coordinator
Neddie Obi, Production Coordinator for Videography 
2012  Kelsey Dale, Logistics Coordinator*
Melissa Reilly, Family Programs Coordinator
Greg Swan, New Student Programs Coordinator
Dan Szwerc, Production Coordinator for Videography
* Co-op Position