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Promoting Your Organization

Print:

The Triangle
The Triangle, Drexel's student-run newspaper offers advertising space to student organizations.  Contact The Triangle at 215-895-2585 or http://thetriangle.org/about/advertising/.

 

Poster Policy
The Creese Information Desk through Student Union Operations approves and stamps posters – groups are permitted 60 posters per event.  The Creese Information Desk will also provide a list of available locations and bulletin boards around campus.  For more information, click here.

 

Residence Hall Postings
Student organizations wishing to advertise in the residence halls must have posters approved by the Office of Residential Living (ORL).  Maximum allowance for RLO is 125 posters and these posters do not need to be stamped at the Creese Information Desk.  Additional information is available by contacting Residential Living in Towers Hall at 215-895-6155.

 

Step 1: Design your fliers early.  The process takes time and you want your advertisement to have value.  Fliers promoting events that expire less than one (1) week from when they are posted are not living a fulfilled life.   You want to expose as many students as possible to your public advertisements.

 

Step 2: Obtain flier approval from the Residential Living/University Housing office in Towers Hall.  Here's how the process works:

  • The Towers front desk will receive fliers from you
  • Fliers will be distributed to RA mailboxes
  • RA's check their mailboxes periodically and will post your flier

Please note: After fliers reach RA mailboxes, it could take an RA a few days to post your advertisement.  It is expected that RA's post them immediately, but there could be a delay.  It is best to distribute fliers to residence halls in the beginning of the week and well before your event date.  If you know someone who lives in the hall, ask them to make note of whether the flier has been posted.

 

Make sure you have enough fliers!  If you are not providing at least one (1) flier per floor or wing, you are not maximizing your advertising efforts.  Here are suggestions of fliers per hall (125 total):

 

Calhoun: 20

Caneris: 18

Kelly: 11

Millenium: 17

Myers: 10

North : 12

Race: 11

Towers: 15

Van R: 11

 

Poster Maker
Large posters can be printed in the Office of Campus Activities formatted as a PDF and sized no larger than 24”x36”.  Student organizations are allotted one (1) free 24”x36” size poster per term and each subsequent poster will cost $5.00 charged to the student organization account.  Posters should be submitted at least 72 hours (3 business days) in advance for printing.  If you have further questions or to submit a poster, please contact askoca@drexel.edu.

 

SORC Copy Machine
The Student Organization Resource Center (SORC) copy machine offers black-and-white and full color copies.  All recognized student organizations receive 50 free black-and-white copies/prints per term.  Additional after 50 will be charged to the student organization account at $.03 each.  Full color copies are available at $.08 each – there are no free color copies.

An ID# and password are provided to student organizations for copier use.  If your group is making more excessive copies, requires a higher-quality paper, or other premium services, we recommend utilizing the Drexel Copy Center for your order.

Drexel Copy Center
The Copy Center, located in MacAlister Hall, is a full service shop providing a wide variety of copying, printing, and binding services. For more information: http://www.drexel.edu/dbs/printingMailing/copyCenter/.

Physical:

Display Case
The display case in the Creese Student Center lobby can be used for promoting your organization, celebrating an anniversary or accomplishment, or advertising an event.  To reserve the display case, complete the Lobby Display Case Request Form.

 

A-Frames
A-Frames are free standing sandwich board advertisements to promote organizations and events.  There are three (3) A-Frame locations available: the bookstore lobby, the Creese lobby, and in the SORC.  A-Frames are available on a first-come, first-served basis.  To reserve, contact the Office of Campus Activities at askoca@drexel.edu or 215-895-1328 with the date you would like to reserve the boards.

 

Activities Unlimited & Welcome Back Week
Activities Unlimited is held during fall and spring Welcome Back Week.  This student organization fair allows groups to distribute information, talk with prospective members, and display pictures and other artifacts.  Tables are available on a first-come, first-served basis via a DragonLink registration form.  Student organizations are also encouraged to host events during Welcome Back Week – these programs can be included in the master calendar.  Contact OCA for more information at askoca@drexel.edu.

 

Word of Mouth
The best way to promote your organization is always word of mouth.  The greater buzz you can generate about your organization or event the better.  Talk it up and speak positively to create interest so your friends tell their friends and so on.

 

Sidewalk Chalk
Chalking Policy: Only washable chalk can be used on campus.  All paints, markers, and other writing instruments are not permitted to chalk on campus.  Because of the labor and maintenance associated with chalk clean-up, chalking is not permitted in certain areas around campus, including:

  • On pavers (bricks), such as the Korman Quad, Ross Commons Patio, Rush Building Courtyard, North Hall Fountain area, Katherine Drexel Park, Papadakis Integrated Sciences Building, Mario statue, and the courtyard between CAT and LeBow Engineering Center.
  • Chalking is not permitted on any building, with the exception of the chalk walk at Nesbitt Hall.
  • Additionally, chalking is not permitted on the ground area outside of MacAllister Hall
    between the Bookstore entrance, Mandell Theater entrance and the Dining Hall atrium.

Consistent with the University posting policy, advertising around campus may not refer or promote alcohol, drug, or tobacco products.  Any material of an explicit sexual nature are prohibited, as is vulgar language and demeaning or degrading material to a person or group of persons.  Students should also be considerate and not chalk over another organizations announcement.  The University will clean-up chalked areas around campus once the event has occurred.  The University also holds the authority to clean-up any chalking not consistent with this policy.  Any group that writes a chalk message that requires more than a power washing to remove will be charged for removal.

New Student Orientation
Student organizations may be offered the opportunity to participate in New Student Orientation sessions during the summer.  For more information, contact orientation@drexel.edu.

Electronic:

DragonLink
DragonLink allows groups to create a FacebookÔÇÉtype webpage where mission and goals, pictures, documents, and rosters should be uploaded, and it provides a mechanism to recruit new members.  Further, DragonLink has a bulletin board and events calendar that provides a wonderful opportunity to promote activities, meetings, fundraisers, and service projects.  Click here for a comprehensive resource guide to managing and updating your organization page.

 

Drexel InfoNET (LCD screens)
The InfoNET system is a series of flat LCD TV screens across campus where student organizations can advertise.  To place an advertisement and learn more about Drexel InfoNET, utilize the following link: http://www.drexel.edu/infonet/.

 

University Events Calendar and DrexelNow

The University Events Calendar is online at http://www.drexel.edu/events/.  For instructions, tips, policies, and guidelines related to submitting events, refer here: http://www.drexel.edu/events/submit/event/.

 

DrexelNow serves as a resource for campus news, announcements, social media and more.  It can be found at www.drexel.edu/nowDrexelNow features customized content for students, faculty and professional staff and parents, including important announcements from departments across the University.  To submit story ideas, suggestions and comments, contact the DrexelNow staff at now.editor@drexel.edu.

 

Organization E-mail Lists

Once recognized, the student organization President can contact accounts@drexel.edu at IRT to obtain passwords and access information for an e-mail account.  Provide them the name of your group and they will help coordinate.

 

Organization Website

Once recognized, the student organization President can contact accounts@drexel.edu at IRT to have web space set-up and obtain access information.  Provide them the name of your group and they will help coordinate.

 

OCA Newsletter to Student Organization Leaders

Have news to share with other student organizations?  E-mail the blurb to askoca@drexel.edu and include: who, what, where, when, why, how much, contact person with contact information, and other pertinent information.  Your submission is subject to editing and approval.  Events are not guaranteed to be posted.

 

WKDU 91.7FM
WKDU is Drexel’s student-run, non-commercial radio station broadcasting on 91.7FM and streaming online at WKDU.org.  The station is a useful resource for promoting and DJ’ing Drexel events.  Contact them at wkdu-gm@wkdu.org.

 

Commuter, Graduate, and Transfer Student Programs and Services Listserv
This weekly listserv is sent to approximately 12,000 Drexel students who do not live in the residence halls.  To submit event information, e-mail commuters@drexel.edu.  Include the date, time, event name, place, sponsoring organization and a brief description of the event.  Events are not guaranteed to be posted.

 

Fraternity and Sorority Life Listserv
If you are interested in promoting your news to the Fraternity and Sorority community, e-mail greeklife@drexel.edu and include who, what, where, when, why, how much, contact person with contact information, and other pertinent information.  Events are not guaranteed to be posted.