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Key Policies

Policy and Procedure Manual

OCA has created an encompassing policies and procedures manual that will serve as a one-stop resource for everything related to student organization management, event planning, publicity, finances, food and catering, space allocation, etc.  Click HERE to download the manual.

Bake Sales

Bake Sales are a privilege for student organizations, with the health and safety of consumers of utmost importance.  Please read and adhere to the following Bake Sale Guidelines.

Chalking

Chalking Policy: Only washable chalk can be used on campus.  All paints, markers, and other writing instruments are not permitted to chalk on campus.  Because of the labor and maintenance associated with chalk clean-up, chalking is not permitted in certain areas around campus, including:
  • On pavers (bricks), such as the Korman Quad, Ross Commons Patio, Rush Building Courtyard, North Hall Fountain area, Katherine Drexel Park, Papadakis Integrated Sciences Building, Mario statue, and the courtyard between CAT and LeBow Engineering Center.
  • Chalking is not permitted on any building, with the exception of the chalk walk at Nesbitt Hall.
  • Additionally, chalking is not permitted on the ground area outside of MacAllister Hall
    between the Bookstore entrance, Mandell Theater entrance and the Dining Hall atrium.

Consistent with the University posting policy, advertising around campus may not refer or promote alcohol, drug, or tobacco products.  Any material of an explicit sexual nature are prohibited, as is vulgar language and demeaning or degrading material to a person or group of persons.  Students should also be considerate and not chalk over another organizations announcement.  The University will clean-up chalked areas around campus once the event has occurred.  The University also holds the authority to clean-up any chalking not consistent with this policy.  Any group that writes a chalk message that requires more than a power washing to remove will be charged for removal.

Movie Policies & Procedures

There are very specific policies regarding the ability and permission for a student organization to have the rights to show a film on behalf of their student group.  In order to show any movie in a public setting, the organization must obtain the copyrights for that film and abide by federal copyright laws – not obtaining the proper copyright is a violation.  Movies and films purchased or rented from stores are for home/private viewing only.  If a student wants to watch a movie in their personal residence/room and invite friends, they are permitted to show it by renting the movie (as an individual) and watching it with friends.  Yet, if hosting an event on behalf of a Drexel student organization, this becomes a public viewing event that Drexel University is sponsoring and for permission to do so, requires the student organization to follow the procedures outlined below.

There are three (3) ways for a Drexel University student organization to show a movie:

  1. The organization obtains direct written permission from an authorized individual/company that owns the film rights [Option 1].
  2. The organization purchases the rights to show a film [Option 2].
  3. The organization hosts an educational lecture accompanying the film [Option 3].

When a student organization desires to host a movie screening on campus, the OCA Movie Form must be submitted at least two (2) weeks prior to booking any event details with the Event Services Office. 
If the form is not submitted per this timeline, the event will not be approved and the Event Services Office will deny the room reservation request.  After deciding which screening option listed above is the best choice for the organization, use the following web link to complete the CollegiateLink form https://drexel.collegiatelink.net/form/start/4347 or once logged-in to CollegiateLink, visit the forms tab of the Office of Campus Activities.

Potlucks

A potluck dinner is one where preparation of food is the responsibility of individuals and the amount of food prepared is limited.  The number of persons attending such an affair is limited to 50 people and is only open to members and friends of the organization.  A potluck dinner is an event where participants attending bring a “dish to pass” and this dish may be prepared in an individual’s kitchen and brought to a meeting/event to share.

Drexel University and the Office of Campus Activities do not inspect or issue permits for potluck dinners but remain interested in the prevention of food borne illness.  It is your responsibility to read, understand, and follow these guidelines.  By abiding by these guidelines, you can minimize the risk of illness being transmitted through food.