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Student Organization Recognition

The Office of Campus Activities (OCA) oversees the recognition process for undergraduate and joint (membership consists of graduate and undergraduate students) student organizations, and works with campus partners to recognize Club Sports, fraternities and sororities, and graduate-only student groups.  The following definitions, deadlines, guidelines, and procedures have been established for the annual recognition process.

Student organizations are an incredibly vital and important aspect of student life at Drexel University.  As such, a “student organization” is defined as, “a group of students whose open membership is centered on a unique mission and purpose that brings value to life at Drexel University and creates an opportunity for learning, student governance and leadership.”

In summary, a Drexel University “student organization”:

  • Is completely student-run, governed, and organized
  • Has opportunities, at both the executive and general member levels, for leadership growth and development
  • Has membership open to all enrolled undergraduate and graduate students, unless granted an exemption
  • Possesses a mission, purpose, and goals unique from other recognized student organizations
  • Provides value and enhances student life at Drexel University
  • Must not serve solely as a mechanism to advance a University department or academic program
  • Must not serve solely as a mechanism to advance a student’s academic status or grade
  • Must not be started by or operated by a faculty or staff member

The following tactical elements are required for full recognition status by established deadlines:

  • Follow the steps outlined here
  • The president, vice president (or second-in-command designee), and treasurer must view the online Student Organization Orientation Training (SOOT) and each complete the online DragonLink quiz
  • The organization treasurer completes Treasurer Training through SAFAC
  • A full-time faculty or staff advisor confirms his/her status via an online DragonLink form
  • A constitution uploaded in DragonLink at time of recognition and upon any changes which contains a developed mission, inclusivity statement, and anti-hazing statement
  • Students are identified in leadership positions (minimally the president, vice president, and treasurer) in DragonLink at time of recognition
  • A current student organization roster is uploaded in DragonLink at time of recognition
  • The student organization DragonLink contact page is regularly updated including a student organization logo uploaded at time of recognition
  • Student organizations are encouraged to use this checklist to track requirements and should also click the profile tab on their DragonLink page to view what has been accomplished

The 2013-2014 recognition period for currently recognized student organizations and prospective new groups will be Monday, July 15 to Friday, November 8, 2013.  Groups that fail to meet this deadline and the requirements will be eligible for the 2014-2015 recognition period in summer-fall 2014.

Students may choose to start a new student organization upon meeting the following parameters:

  • The purpose and mission of the potential new group does not currently exist as a recognized student organization
  • The potential new group must be unique from currently recognized student organizations
  • Organizers will submit an interest form via DragonLink and meet with OCA staff
  • A preliminary constitution will be developed and consideration given to securing a full-time faculty/staff members to serve as advisor
  • The potential new group will meet the minimum standards and requirements as set for the re-recognition of current student organizations
  • New student organizations that possess a similar mission to a previously recognized group will be placed “on hold” and unable to form until the close of the recognition period – this ensures that a previously recognized group either remains or is replaced