Student Conduct Procedures
Filing a Formal Complaint
Any person may file a formal complaint against any student or student organization for alleged violation(s) of a University policy, rule, regulation, or standard of conduct. Such complaints, which must be signed by the complainant, shall be forwarded to the Office of Student Conduct and Community Standards.
Non-academic complaints should be sent, with appropriate attachments, to:
Email: firstname.lastname@example.org (Preferred method)
Campus Mail: Office of Student Conduct and Community Standards, 215 Creese Student Center
Persons seeking to report complaints by other methods should call 215-895-6074 for instructions.
The person(s) making the complaint shall provide in writing the following information:
- The name and address of the student(s) involved or a sufficient description of the student and premises involved in order to identify the individual.
- Date, time, and location (if applicable) of incident.
- The nature of the alleged violation.
- A detailed statement of the circumstances.
Having received a formal complaint against a student, the Office of Student Conduct and Community Standards will conduct a preliminary review of the complaint in order to determine whether the circumstances detailed in the formal complaint are sufficient to cause a formal charge to be made. It is in the Office of Student Conduct and Community Standard’s sole judgment to proceed with a complaint. If the Office of Student Conduct and Community Standards concludes that the complaint is sufficiently complete and involves a violation of a University policy, rule, regulation, or standard of conduct, the person(s) making the complaint will be expected to appear before the Conduct Board as the accuser unless the accused student agrees that a violation has taken place and waives the right to a hearing. In certain cases when the accuser decides not to file or pursue a formal complaint, the University reserves the right to continue to process the matter.
The accused student shall be informed of the charge(s) via their assigned Drexel University e-mail address, by mail, delivery to residence hall desk, and/or by signed receipt.
The notice of charge shall state:
- The nature of the alleged offense, stating the place of the occurrence (if applicable) and name of the individual(s) and/or department(s) filing the formal complaint.
- A request to schedule a Pre-hearing Conference by the date designated in the letter.
If a student, or previously enrolled student, fails to comply with scheduling or attending a Pre-hearing Conference within the specified period of time, the facts may be reviewed by the Assistant Dean of Student Conduct and Community Standards or designee, and a decision will be rendered in the student’s absence. An appeal in this case may only be made based on Severity of Sanction.
Students are responsible for ensuring that the University has an updated mailing address (both local and permanent). The University is not responsible for communications not received due to an improper address listed in the Drexel Information System. Students are responsible for checking their assigned Drexel University e-mail account.
At the Pre-hearing Conference, the student will:
- Have the conduct process for the University explained.
- Have the charges explained.
- Be given the opportunity to respond to the charge(s).
The respondent may choose not to contest the charge(s) and give up the right to a hearing by pleading “In Violation” and verifying this decision with their signature. The Office of Student Conduct and Community Standards will impose the appropriate sanction(s). The Office of Student Conduct and Community Standards may consult with the Conduct Board concerning sanctions. The respondent will be notified of the sanction(s) in writing, and this sanction decision may only be appealed based on Severity of Sanction.
If the respondent contests the charges, it is the right of that student to have a formal hearing before the Conduct Board. If the organization charged is a fraternity/sorority and contests the charge(s), it is the right of the fraternity/sorority to have a formal hearing before the Fraternity/Sorority Conduct Board.
The respondent and complainant will be notified in writing as to the time, date and location of the hearing. If the respondent and/or complainant fails to attend the hearing or fails to arrive at the scheduled time after notification has been given, the Conduct Board may consider all presented information and a decision will be rendered.
Sessions with the Office of Student Conduct and Community Standards and the hearings before the Conduct Board are not open to the public. The complainant(s) and the respondent(s) may be present throughout the Board hearing. Those who invoke the conduct process will be required to maintain its confidentiality. Except as required by lawful subpoena, neither the content of the hearings nor their outcome shall be disclosed to any third party.
There will be a single verbatim audio recording of all hearings before the Conduct Board which will be the sole property of the Office of Student Conduct and Community Standards. This recording will be maintained only until the appeal process has concluded or until the time of appeal has lapsed.
Procedures for Students Subject to Drug Testing
(See - Drug Testing Procedures)
Students enrolled in programs that subject students to drug testing should expect more stringent procedures which may not allow for the same processes. When a student’s drug screening results in a “positive” outcome, the student will be required to immediately meet with the program chair or his/her designee. The program is obligated to report all positive drug screens for licensed students to appropriate licensure agencies. If the student does not contest the positive drug screen, this will be considered an admission of being “In Violation” and the case will be referred to the Office of Student Conduct and Community Standards for sanctioning in addition to the program providing information to the student on treatment/assistance related to drug use. If the student contests the positive drug screening, a “same-specimen” retest will be conducted concurrent to the student being placed immediately on Interim Suspension. If the “same-specimen” retest yields a positive outcome, this result will be considered an admission of being “In Violation” and the student will be referred immediately to the Office of Student Conduct and Community Standards for sanctioning. Students in this situation may only appeal their cases based on “Severity of Sanction.” If the retest yields a negative outcome, the Interim Suspension will be lifted and the student will be subject to random retests with a new sample at the discretion of the program.
When a student’s drug screening results in a “diluted sample” or other outcome determined by the program, the student will be subject to an immediate but random re-test with a new sample at the discretion of the program. If the student does not comply with the written instructions for an immediate but random retest, this will be interpreted as a positive test and an admission of being “In Violation”, and the student will be referred immediately to the Office of Student Conduct and Community Standards for sanctioning. If that retest yields a positive outcome, this result will be considered an admission of being “In Violation” and the student will be referred immediately to the Office of Student Conduct and Community Standards for sanctioning. Students in this situation may only appeal their cases based on “Severity of Sanction.” If the retest yields a negative outcome, the student will be subject to random retests with a new sample at the discretion of the program.
Students enrolled in the College of Nursing and Health Professions Nurse Anesthesia Program are subject to a specific and separate Substance Abuse Policy
Procedures – Academic Integrity Cases
In order to articulate fully its commitment to academic integrity and protect members of its community from the results of dishonest conduct, the University has adopted policies to deal with cases of academic dishonesty. These policies are intended not only to emphasize the imperative of integrity, but also to protect the rights of all members of the University community.
When a student is suspected of violating academic integrity standards, the faculty member will, as soon as reasonably possible, take the following actions:
- Preserve all documentation and material relevant to the case
- Consult with the department head or designee, or other if the reporter is the department head.
- Notify the student of the suspected infraction and the faculty member’s intention to submit a complaint, and seek the student’s explanation.
- Undertake any further investigation the faculty member considers appropriate, and initially determine whether a violation of the Academic Integrity policy has occurred.
- a.) If the student agrees a violation has occurred, the faculty member will inform the department head or designee, program director, or equivalent administrator (hereafter referred to as department head) offering the course of the alleged violation, and the infraction will be referred to the Office of Student Conduct and Community Standards with an appropriate sanction.
- b.) If the student disagrees that a violation has occurred, the faculty member will require the student to meet with the department head who will make a final determination whether a violation of the Academic Integrity policy has occurred.
- If, based on the information presented by the faculty member, the student, and with the results of any further investigation the department head may undertake, the department head agrees that an academic integrity infraction has occurred, the department head and faculty member will determine the appropriate sanctions and inform the student of their decision. The infraction will be referred to the Office of Student Conduct and Community Standards with an appropriate sanction.
Any Academic Integrity violation beyond a first offense is subject to the sanctions determined by the academic department as well as to disciplinary sanctions that may be imposed through the University conduct process as administered through the Division for Student Affairs and Administrative Services/ Office of Student Conduct and Community Standards. These sanctions may include suspension or expulsion from the University and are subject to an appeal process described in this handbook.
All cases of academic dishonesty will be communicated to the Office of Student Conduct and Community Standards. Interpretation of this information as it relates to alleged violations of the Drexel University Academic Integrity policy are left to the discretion of the faculty member, department head, dean of the college, and Provost. Students are strongly encouraged to request that the faculty member specify his/her individual expectations prior to the commencing of projects and/or assignments. Consultation and advice are available through the Office of Student Conduct and Community Standards.
For more information, see http://drexel.edu/studentaffairs/community_standards/facultyStaff/integrity/
Procedures – Acceptable Use (Computer/Network) Cases
Drexel University takes a strong stand against unlawful distribution of copyrighted music, movies and software. While the University does not routinely monitor internet activity, if you are downloading or sharing copyrighted works over the internet your activity can be seen by the copyright owners. If the University receives notification of claimed infringement from a copyright owner or agent about your internet activity, Federal law requires that the University take action.
You are responsible for the activity associated with your IP address. The Office of Information Resources and Technology (IRT) has developed comprehensive strategies to effectively and appropriately respond to notifications of claimed infringement. Every notice of claimed infringement is reviewed by IRT to determine if it can be matched to a University account. When IRT is satisfied that it can identify the individual account associated with the claimed infringement, it will issue a notice of violation of the University’s Acceptable Use Policy to the individual associated with the account, with a copy to the Office of Student Conduct and Community Standards (SCCS).
Recipients are required to respond to such notices within five days. Failure to respond will result in an immediate loss of network privileges. Any violation of the Acceptable Use Policy beyond a first violation is subject to sanctions, including monetary fines and loss of network privileges, which may be imposed by the SCCS in its sole discretion. Due to the nature of the violations and with respect to the match of an individual’s account to a claim of infringement, the Assistant Dean for Student Conduct and Community Standards will make a final determination of responsibility should any student contest a violation of this policy. The student will be notified of the outcome and/or sanction(s) in writing, and the sanction may only be appealed based on the Severity of Sanction.