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Events, Deadlines, and Important Dates

  • Tuesday, Jul. 01, 2014: The University Procurement office will begin processing Fiscal 2015 Purchase Requisitions.
    • Fiscal 2015 salary, fringe benefit budgets and encumbrances will be available in Web*Finance and Web*Salary.
    • Fiscal 2015 unrestricted general expense budgets will be available in Web*Finance for Drexel and ANS, as well as estimated Fiscal 2015 budgets for research, designated, restricted, plant and agency funds. Research and plant fund estimated budgets will be recorded in the pooled budget account #4999. Actual budget balances for these cost centers will be entered in late August when the annual audit is complete.
    • Fiscal 2015 budgets for the College of Medicine are subject to the Dean’s Office review prior to availability in Web*Finance.
  • Monday, Jul. 07, 2014: UNIVERSITY DEADLINE - FINAL DATE to deliver the documents below to Accounts Payable, 3201 Arch Street, Suite 400, for all goods and services received on or before June 30:
    • Invoices and Check Request Forms
    • Purchase Order Payment Approval Forms for open invoices
    • Travel and Local Business Expense Reports for trips and expenses incurred on or before June 30
    • Expenses for deliveries, services and trips after June 30 will be charged to 2015 budgets
  • Friday, Jul. 11, 2014: UNIVERSITY DEADLINE - FINAL DAY to reconcile PCard transactions in PaymentNet for purchases posted between June 20 and June 30 where the transaction date is June 30 or earlier.
    • UNIVERSITY DEADLINE - FINAL DATE for Drexel, College of Medicine and ANS service providers to submit Fiscal 2014 service charges to General Accounting. Please scan and email to Karen Glisson ( or
    • UNIVERSITY DEADLINE - FINAL DATE for General Accounting to receive Fiscal 2014 corrections and adjustments as well as documentation to support accruals greater than $5,000. To accrue revenue earned or expenses incurred on or before June 30, 2014, when the cash or invoice is received after June 30, submit cash deposit slips, receiving slips or other documentation for audit purposes. For questions or accruals that come to your attention after July 12, immediately contact Leamsy Cruz (Drexel: 215-895-1432 or or Kathy Le (College of Medicine: 215-895-6480 or or Mike Minko (ANS: 215-299-1039 or
  • Tuesday, Jul. 15, 2014: Any remaining Fiscal 2014 open encumbrances will be transferred and automatically encumber Fiscal 2015 budgets
  • Tuesday, Aug. 5, 2014: 3rd Annual SLAS Philabundance Team Building Event
  • Saturday, Aug. 31, 2014: Final Fiscal 2014 Web*Finance reports will be available for review pending completion of the annual consolidated audit. The financials are subject to review and potential adjustments could be made up until the completion of the audit which extends through the month of September.
  • Thursday, Sept. 11, 2014: Smart Source Training and New Procurement Policies Overview held at Gerri C. LeBow Hall, Room 027 from 9:30AM - Noon