Reserve Funding

Reserve Funding Request Form
Reserve Funding FY09 Figures

Reserve funding consists of up to 10% of Available SAFAC Estimated Allocation Budget after all other line item funding has occurred. Only newly formed organizations will be eligible to apply for an operating budget through Reserve Funding throughout the fiscal year. Any pre-existing organization which had the opportunity to apply for SAFAC Annual Allocations and/or SAFAC Appeals Allocations, but failed to do so, will be ineligible to be funded through the Reserve Funding process for operating expenses. Pre-existing organizations may only apply to Reserve Funding for unforeseen expenses.

Note: The Assistant Dean of Campus Engagement reserves the right to allow exceptions to this policy for pre-existing groups on a case by case basis.

Sports Clubs

Sports Clubs are ineligible to apply for SAFAC Reserve Funding. Any Reserve Funding requests will need to be brought to the Club Sports Council.

Fraternities & Sororities

Fraternities, sororities, and governing councils are ineligible to apply for SAFAC Reserve Funding. Any Reserve Funding appeals will need to be brought to the FSL Funding Council.

Reserve Funding Eligibility Requirements

1. Must be a newly formed student organization during the fiscal year in which you are applying for Reserve Funding;
2. Must submit the Reserve Funding Request Form twenty-eight (28) days prior to the date of the event. Any request submitted less than 28 days prior to the date of the event cannot be guaranteed review prior to the event.
3. Student Organization President, Treasurer and Advisor listed on the Reserve Funding Request Form must be consistent with the Student Organization Recognition paperwork on file in the Office of Campus Activities.

Reserve Funding Application

1. Contact Information – Student organizations will list their name and contact information on this part of the application.
2. Event Information – Student organizations will list event details such as date, time, location, reservation number, and provide a brief description of the event.
3. Expense Request – Student organizations will line item detail all expenses they wish to apply for to be considered for SAFAC funding.
4. Expected Income – Student organizations will detail all expected income methods and approximate income amounts related to the event.

Reserve Funding Process

Reserve Funding Application

Student organizations will submit their Reserve Funding Application 28 days in advance. Any request submitted less than 4 weeks in advance cannot be guaranteed review prior to the date of the event.

Organization Appointments

Student organizations will be contacted via email with the day, time, and location that their application will be reviewed. Student organizations are encouraged but not required to attend. This allows for open communication between the SAFAC committee and the student organization prior to a financial decision being made.

Committee Review / Allocation Decided

Student organizations will step out of the room while the SAFAC Committee deliberates over the requests. Once a final decision has been made the student organization will be called back into the room where the final financial decision and reasoning will be given.

Letter of Allocation Sent

Within 1-2 business days of the SAFAC Meeting, the student organization will receive a formal email letter explaining the SAFAC decisions on the Reserve Funding request.

Allocations Transferred

All awarded monies will be transferred to the student organizations 17-SAFAC account.