Allocations and Upcoming Fiscal Year
SAFAC Allocation Award Letters are scheduled to be distributed by June 14, 2013. Be aware that these notifications will be sent to the President, Vice President, and Treasurer listed on your organization’s CollegiateLink page. If these positions are not accurate, please update immediately.
Changes have been made to SAFAC guidelines regarding items that SAFAC monies can be used for, effective July 1, 2013. It is important that organizations reference the below list prior to making purchases.
SAFAC does not fund the following for FY’14:
- Any contractual agreements not executed by the Office of Campus Activities
- Off-campus food
- Non-mission specific events
- International travel
- Websites or domains
- Closed events (not open to the student body)
- Potluck or Bake Sale events
- Promotional items for members
- End-of-year banquets
- More than one (1) meal per event
- Conferences (see “Conference Funding” section below)
If your organization would like to request an exemption, e-mail SAFAC at email@example.com with details of your request. SAFAC will review requests on a case-by-case basis. Purchases made without approval will not be reimbursed.
SAFAC will also be hosting mandatory Treasurer Trainings in fall 2013. Please look-out for dates, as well as updates from your respective SAFAC Liaison.
Requirements to Spend SAFAC Allocations
Student organizations must be fully recognized to spend SAFAC 17-account allocations, but they must also have submitted the fiscal year 2012 (last year) end-of-year report, which can be found on the CollegiateLink homepage at the top alerts section or once logged-in, by using this link: https://drexel.collegiatelink.net/form/start/3497. The deadline to submit the report is February 28, 2013.
Further, your treasurer must be identified on your group’s CollegiateLink roster page, and he/she must view the Treasurer Training PowerPoint on the SAFAC website (www.drexel.edu/safac) and take the subsequent quiz on CollegiateLink. The quiz can be found on the CollegiateLink homepage at the top alerts section or once logged-in, by using this link: https://drexel.collegiatelink.net/form/start/3788. Failure to complete the end-of year report and treasurer training jeopardizes current funding and the potential to apply for future funding.
VIEW Your Budgets Online
Your organization finances are viewable in WebFinance (an internal University financial tracking system). This system can be accessed through our website by clicking the top menu “Org Budgets Online”. Your username is “so” for student organization followed by your 17-account number (i.e. so170000). Your password, if unknown, will need to be reset by clicking the link on the main page of CollegiateLink if your former treasurer or officers did not pass it along to you. It typically takes 2-3 business days to get your new temporary password. All password inquiries can be sent to Andrea Shaw, Coordinator of Campus Activities.
Click here to download the treasurer training PowerPoint
|You can access Information and Resources from your cell phone on our SAFAC Mobile Website!|
Top 10 Frequently Asked Questions
- What is SAFAC?
- What is an Annual Allocation?
- How do I apply for an Annual Allocation?
- What is Reserve Funding?
- How do I apply for Reserve Funding?
- Who is eligible to apply for funding?
- How much money will my group get if I apply?
- What is the funding cycle of SAFAC?
- What happens if my student organization goes into debt?
- What other funding sources exist for my organization besides SAFAC?