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Workshop Information

Click on the name of the workshop for a detailed description.

ABCs of Research Contracts

This workshop will provide an overview of the contracting process in the Office of Research, descriptions of common contract types, and key contract terms and their importance.

An Introduction to Cost Sharing

Who is going to pay for which expenses related to your project? The concept of Cost Sharing can be nebulous for both novice and experienced research personnel. In this workshop, the Office of Research will define cost share, describe the various types of cost sharing, discuss how cost sharing affects the institution, and much more!

Banner Effort Reporting Training for Certifiers

Targeted to Principal Investigators. Research Accounting Services will review the Banner Effort Reporting System and provide a step-by-step walk through of how to complete your quarterly effort certification for you and your team.

Banner Effort Reporting Training for Pre-Reviewers

Targeted to Department Administrators and Grant Managers. Research Accounting Services will review the Banner Effort Reporting System and provide a step-by-step walk through of how to complete the quarterly pre-review of effort reports.

Biosketches Dissected

This workshop will provide an in depth look at the recent changes to NSF and NIH biosketches. Material covered will include a step by step look at the new guidelines, sample dos and don’ts, common mistakes, and feedback from the sponsors.

Closeouts: The Final Frontier

This session will provide PI's and Department Administrators with a comprehensive review of the important procedures required to closeout a sponsored project. Attendees will learn the steps to request a no-cost extension for a project that needs more time, or how to begin the closeout process of a grant that is terminating. Participants will acquire the skills needed to develop and follow a process that makes the final closeout more efficient, effective and timely.


The Drexel research community is required to submit proposals though the COEUS electronic research administration (eRA) system.  In this session, you will learn how to prepare electronic proposal transmittals, create a research budget and convert it to an NIH modular budget, upload research proposal documents and route for electronic signatures. Use our sample proposal or bring your own.

Conflicts of Interest

The National Institutes of Health (NIH) revised its Conflict of Interest regulations effective August 24, 2012.  These regulations establish new standards and clarify previously established standards to be followed by institutions that apply for or receive research funding from a PHS Awarding Component.  The primary goal of the changes is to promote objectivity by establishing standards that provide a reasonable expectation that the design, conduct, and reporting of research funded under PHS grants, cooperative agreements and contracts will be free from bias resulting from Investigator financial conflicts of interest.
The revised regulations were written to increase accountability, add transparency, enhance regulatory compliance and effective Institutional management of investigators’ financial conflicts of interest and strengthen compliance oversight.  This workshop will address those requirements and assist university personnel to understand their responsibilities.

Drexel University Funding Portal

The Drexel University Funding Portal,, is home to intramural funding opportunities for both Limited Submissions (external sponsor funding with limits on the number of institutional submissions) and Internal Funding Opportunities (funding opportunities sponsored by Drexel Schools or Colleges). Participants will learn how to navigate the site and apply for competitive funding.

Everything Effort

Effort reporting is the method of certifying to federal and non-federal sponsoring agencies that the effort required as a condition of the award has actually been completed and verified. OMB Circular A-21 requires certification of effort spent by all employees whose salaries are charged (in full or in part) directly to federal and federal flow-through funds, as well as for reporting committed cost share.

This workshop will explain the concepts of effort reports and include the processes by which effort is actually charged to awards and the processes by which effort is verified/certified in the effort reporting system.

Fastlane 101

This workshop is perfect for beginners as well as those who have intermediate experience with preparing and submitting proposals to the National Science Foundation (NSF) using the Fastlane system. Attendees will learn:
  • Where to find funding for an NSF proposal
  • How to prepare a pre-proposal (also called letter of intent)
  • How to prepare a full NSF proposal
  • How to prepare and link a Collaborative Proposal
  • And much more!

Fellowship and Training Grant Submissions

This workshop will take an in-depth look at the process to complete and submit and NIH Fellowship application. The sponsor guidelines with be reviewed in detail along with instructions on how to create a Coeus for your proposal. Topics covered will include stipend caps and other budget requirements, eRA Commons accounts, letters of reference award acceptance, and more.

Final Invoices, Final Financials and Closeouts

Targeted to Principal Investigators and Department Administrators. This course will cover the final stages of managing an externally sponsored award. The course will discuss best practices on considerations for submitting final invoices and final financial reports, as well as discuss the overall close-out process for your awards.

Financial Management of Your Research Award

Targeted to Principal Investigators and Department Administrators. This course will cover how to properly managing the financial elements of external research awards. The session will start at the point of receiving the notice of award documents to the close-out stage. The course will demonstrate best practices for managing your award during its active life and provide tools and reports to assist you in the day-to-day management. Proposal Preparation

This session is designed to assist Faculty and Administrators prepare and complete successful application submissions. Some of the topics that will be covered include the changes to the packages with the introduction of Form set C and common errors that can cause fatal rejections. We will also provide tips and tricks that will help to ensure a successfully submitted error free package to any federal agency.

Introduction to Export Controls

Money Talks: Learning Proposal Terminology

Parlez-vous grant? Do you speak proposals or want to learn to speak proposals to impress friends and dinner companions? In this session, you will learn to analyze a solicitation, rattle off our indirect cost rate, visualize and plan a proper budget and avoid those pesky faux-pas of proposal development! Consider this your passport to proposal submission success!

New Faculty Orientation

New Labor Distribution and Effort Reporting Systems

HRIS will provide an overview of the new Labor Redistribution System in Banner.  RAS will follow with an overview and use of the new Banner Effort Reporting System.

NIH Update: Forms-D and ASSIST

If your 2016 resolution is to streamline the application process for your NIH proposals, then you do not want to miss this! In our hands-on workshop, we will guide you through the proposal submission process using NIH’s new web-based platform, ASSIST, and the new FORM-D application package. ASSIST is a web-based system used to prepare applications using the SF424 Research & Related form set and to submit electronically through to NIH and other participating agencies. Participants must have an eRA Commons ID. Contact your Pre-Award Program Administrator to register for an eRA Commons credential.

QA/QI Clinical Trials

Congratulations on receiving IRB approval to start your research! Now what? Quality Assurance/Quality Improvement (QA/QI) in Clinical Trials Reserach will provide Principal Investigators (PI) and research personnel with the tips, tools, and systems to maintain regulatory and institutional compliance while conducting human subjects research. Participants will acquire the skills needed to develop and follow a process that maintains data integrity and makes the research precise, efficient and effective. Details on maintaining a regulatory file and data collection tools will be covered. Both beginning and experienced researchers and research team members are encouraged to attend and bring specific cases for discussion.

QA/QI in Animal Use Research

This session is designed to provide PI’s and research staff working with animals an overview of the Post Approval Monitoring (PAM) program. All research activities utilizing animals must be approved by the Drexel University Institutional Animal Care and Use Committee (IACUC). The goal of post approval monitoring is to work with, and in support of, research staff and to confirm accurate and consistent performance in a collegial and non-disruptive manner. Participants will learn what to expect when notified that their protocol has been selected for a PAM review and how to prepare. Both new and experienced researchers are encouraged to attend and bring questions for discussion.

QA/QI in Human Subjects Research

This session is designed to provide PIs and research staff who work with human subjects, an overview of the Quality Assurance/Quality Improvement (QA/QI) program. QA/QI reviews documents for regulatory compliance and data integrity after IRB approval. QA/QI in human subject research workshop will provide investigators an introduction to the regulations and guidelines, tools, and systems to maintain regulatory and institutional compliance while conducting research. QA/QI conducts routine and requested reviews and provides study specific services at study startup or throughout the course of a study.

Research Accounting Overview and Award Set-Up

This workshop provides an overview of Research Administration at Drexel University.  It will discuss regulatory guidelines, Uniform Guidance and fundamentals of sponsored project management.  It will go over the award set up process and award requirements.

Research Contracts: The Hows, Whats and Whys

This workshop will answer the following key concerns: (1) what causes delays during contract negotiations; and (2) how they can be prevented.  Participants are encouraged to bring their contract questions to this interactive session

RPPR and Just-In-Time

This workshop explores NIH Research Progress and Performance Reports (RPPR's) and Just-In-Ttime (JIT).  The timely and correct submission of these materials are essential to receiving NIH funding. We will review the basics of preparing and submitting RPPRs and JIT, as well as common errors that can cause delays and how to avoid them.

Show Me the Money

This session is designed to provide PI's and Department Administrators an overview of how to pay for salaries, equipment, supplies, travel, and contractors on sponsored projects. Topics include the Personnel Action Form (PAF), salary redistribution form, P-Card, equipment purchases, independent contractors, 90-day reallocations, and advance accounts. OR staff will review Drexel’s administrative forms and processes, compliance requirements, and field your questions. Beginning and experienced practitioners of research administration are encouraged to attend and bring specific cases for discussion.

The Grant Process from Cradle to Grave

The managers in the Office of Research will review the grant life cycle from start (cradle) to finish (grave) and will describe each of their team’s roles and responsibilities. Areas to be covered include pre-award, contracts, IRB approval, human research protection, study management, compliance and post award.

Tools of the Trade

Congratulations! You’ve received funding for your research study. This session is designed to give PIs and Department Administrators a better understanding of how to manage their awards. Participants will receive an overview on the necessary tools and systems to help stay on top of deadlines and sponsor requirements.

Understanding Indirect Costs

This workshop discusses the details of Indirect Costs (IDC) in order to provide a clear understanding of their definition, value, and importance. The conversation includes the types of IDC bases and rates, the components and calculation of an IDC rate, how to determine the appropriate rate that should be used on a project, how cost sharing effects IDC, and common questions & potential pitfalls relating to IDC once a project is awarded.

Whats New in Research Administration

In this workshop, we will review recent updates to the web-based systems of the National Science Foundation (NSF) and the National Institutes of Health (NIH). Among the changes to be discussed: how the new Uniform Guidance affects the pre-award process; and the new system errors and non-system errors that will cause proposals to be rejected.

You + OR = Success

In this session, participants will learn how to (1) access resources on funding opportunities, workshops, and guidelines; (2) navigate the interdependent network of research-related offices at Drexel; and (3) create an inventory of strategies to effectively juggle multiple proposals and those proposals with many "moving parts." After attending this workshop, participants will be able to plan and manage proposal timelines utilizing the many resources available from the Office of Research. (Hint: It starts with your Pre-Award Program Administrator!)