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Medical IRB #4

Periodic/Renewal report
Meeting calendar and submission deadlines

Federal regulations require that all non-Exempt research involving human subjects be reviewed at least annually. If IRB approval expires, i.e., if the project is not re-approved prior to the expiration date, all research activities must stop. No further research can be conducted until the IRB has re-approved the project and validated the consent form, if applicable. Research activities include but are not limited to recruitment and enrollment of subjects, collection of specimens, research on previously collected specimens, review of medical records or other health information, and the performance of research tests/procedures, treatment or follow-up on previously enrolled subjects.

If your study is going to expire or has expired, and treatment or follow-up of subjects is necessary for subject safety and welfare, the IRB must be informed immediately in writing. The IRB will consider these requests on a case-by-case basis. Federal regulations require that the IRB consider only what is in the best interest of the subjects when determining whether continuation of previously enrolled subjects is appropriate while continuing review is in process.

Human Research Protection sends Reminder Notices by email 60 and 30 days prior to the expiration date. The email reminder notice will also include the Periodic/Continuing Report form as an attachment.

If you are continuing the study for another period or year, or filing a final report, please submit your Periodic Review/Continuing Report Form in accordance with the posted schedule below.  Completed Periodic/Continuing Reports must be sent in electronic format to with a CC to

You must follow the schedule below for your project to be approved in a timely manner without lapse. It is the investigator’s responsibility to make sure that the projects are approved for the following year.

When IRB requires conditions to be met, please respond to the committee conditions without delay so that the project can be reviewed and approved on time.  Please note that responses to pending conditions may require review and approval at a convened meeting of the IRB. Thus, your prompt reply is indicated for your project to proceed for an additional approval period. Should you have any questions please contact the Human Research Protection Program at 215-255-7857 for guidance. The following calendar is included so that you can prepare the Periodic/Final Report forms on time.

Medical IRB #4 Deadline and Meeting Calendar 2014

Expiration Date Falling Prior to the Date Below Submit No Later Than* Meeting Date
02/02/2014 12/19/2013 01/15/2014
03/02/2014 01/23/2014 02/19/2014
03/30/2014 02/21/2014 03/19/2014
05/04/2014 03/20/2014 04/16/2014
06/01/2014 04/17/2014 05/21/2014
07/09/2014 05/22/2014 06/18/2014
08/03/2014 06/19/2014 07/16/2014
08/31/2014 07/24/2014 08/20/2014
10/05/2014 08/21/2014 09/17/2014
11/02/2014 09/18/2014 10/15/2014
11/30/2014 10/23/2014 11/19/2014
12/28/2014 11/20/2014 12/17/2014

Medical IRB #4 Deadline and Meeting Calendar 2013

Expiration Date Falling Prior to the Date Below Submit No Later Than* Meeting Date
02/02/2013 12/19/2012 01/16/2013
03/02/2013 01/23/2013 02/20/2013
03/30/2013 02/20/2013 03/20/2013
05/04/2013 03/20/2013 04/17/2013
06/01/2013 04/17/2013 05/15/2013
06/09/2013 05/22/2013 06/19/2013
08/03/2013 06/19/2013 07/17/2013
08/31/2013 07/24/2013 08/21/2013
10/05/2013 08/21/2013 09/18/2013
11/02/2013 09/18/2013 10/16/2013
11/30/2013 10/23/2013 11/20/2013
12/28/2013 11/20/2013 12/18/2013

*All continuing review applications and responses must be submitted before 4:00 p.m. on any working day.