successful conduct of the office of department head
is vital to the achievement of the purposes of the university
and the professional growth of its faculty. Through
the following procedures faculty may play a part in
the selection of the department head and the review
of his or her conduct of the office.
college will have a set of written guidelines detailing
procedures and criteria commensurate with the broader
statement of university policy detailed herein.
review of performance described herein will not preclude
any administrative review as described elsewhere in
the body of academic policy.
I. Procedures to be followed in the selection of a department
When a vacancy occurs, or is anticipated, in the headship
of an academic department, the dean of the college
will appoint an acting head, or otherwise assign the
department’s interim executive functions, until a
permanent head is selected.
The dean will appoint a search committee of faculty
members reflecting the department’s composition. In
the typical instance no candidate for the headship
will be appointed to the committee.
The dean will call the first meeting of the search
committee. He will give the committee its charge and
will preside while the committee chooses its chairman.
He will then retire from the committee.
In the course of its deliberations, and before reporting
to the dean, the committee will hold at least one
meeting of the department’s faculty to discuss the
candidates being considered
The committee will recommend at least two candidates
to the dean. If none of these candidates is acceptable
to those officials of the university whose approval
is required, the dean will appoint a new committee.
The procedure will be repeated until an acceptable
candidate is selected.
The department head serves an indefinite term at the
pleasure of the president.
III. Procedures to be followed in the review of a department
A departmental committee will review the administrative
performance of the department head at least once every
four years. Such a review may be conducted at an earlier
time if the dean, by his or her prerogative or in
response to faculty petition, directs that it be done.
The dean will appoint the review committee after consulting
with the department head. The committee's membership,
however, should reflect the department’s composition.
The dean will call the first meeting of the review
committee. He or she will charge the committee and
preside while the committee chooses its chairperson.
The dean will then withdraw from the committee, but
will be available for consultation during its deliberations.
The committee will determine its mode of operation
and criteria for evaluation in conformity with individual
college guidelines. However, the duration of the review
process must not exceed 60 days from the day of the
Committee’s first meeting; all reviews must be completed
during the quarter (or semester) in which they are
Before preparing its final report the committee chairperson
will review the findings with the department head,
taking all necessary safeguards to protect the confidentiality
of its sources of information.
At the conclusion of its review the committee will
submit a final written report to the dean, and a copy
of the report (omitting any confidential material)
to the department head. This report will include a
description of the committee's mode of operation and
the criteria used in making its evaluation.
The department head will have seven working days in
which to submit to the dean any written comments on
The committee's report, together with the department
head's comments and those of the dean, will be forwarded
by the dean to the provost and to the president. Since
the department head serves at the pleasure of the
president, the final decision on the continuation
of the appointment will be made by the president.
Each dean shall conduct an annual review with each department
head to cover both the progress of the individual and
the department. As part of the review, the dean shall
interview a representative group of senior faculty in
the department, including at least half of the full
professors, in order that the Dean shall have a good
understanding of affairs within the department including
teaching quality, research quality, professional activities,
service to the University and morale.
by the University Faculty at their meeting of 9 October
1979; revised 15 March 1983, reprinted August 1990.