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Restrictions

Credit Limits

Standard Procurement Card (P-Card) limits are $4,999.00 Single Transaction Limit, $10,000.00 Monthly Transaction Limit and 12 Transactions per Day. It is the responsibility of the Budget Owner to recommend the appropriate P-Card transaction limits. Permanent increases or decreases of transaction limits may be requested using the Procurement Card Change Form [PDF]. Temporary limit increases may be directed to pcard@drexel.edu.

Cardholders, Approvers and Budget Owners are responsible for keeping track of the P-Card account balance as well as their University available funds when making purchases. Visit drexel.edu/webfinancials to verify available balances.

Restrictions

P-Cards should not be used for:

  • Any product that is available through the Smart Source Marketplace.
  • Gift Cards
  • Personal charges of any kind
  • Hotel incidentals
  • Gasoline for personal vehicles
  • Furniture
  • Computers
  • Cash advances or cash withdrawals
  • Faculty clubs
  • Cell phones
  • Any purchase that requires a separately signed contract or agreement unless specifically authorized by Procurement Services.
  • Sponsorships and Donations: See Drexel's Policy Regarding Sponsorship of External Non-Profit Organizations.
  • Any purchase that has to be installed, hard-wired, plumbed or assembled.
  • Purchases with a potential risk or exposure to liability for the University such as items that present special health, safety, occupational or environmental risks (e.g., radioactive material, animals, controlled substance, ammunition, etc.)
  • Stringing/Splitting

Sales Tax

Drexel University is tax exempt and should not pay sales tax in PA, DC, FL, MD, NJ, NY, RI and VA. The tax-exempt number and certificates may not be used for personal purchase at any time, even if the purchase may be reimbursable by the University. To obtain a Tax Exempt Form please contact the P-Card Office at pcard@drexel.edu.