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Introduction to University Procurement

Understanding the services offered by University Procurement and the purchasing policies of Drexel University can be a challenge. One way of meeting this challenge is by offering this website with clearly written and easy-to-find policies and procedures, lists of vendors, and electronic and printable forms.

This website also serves as a ready reference for those who are directly responsible for making purchases for their office or department.

Please contact us with any questions or if you need assistance making purchases. We welcome your feedback and look forward to the continued improvement of our department's services and meeting your needs.


Policy Statement

It is the policy of Drexel University to obtain competitive bids and price quotations, whenever practical, on all purchased items. This is accomplished by negotiated pricing agreements, soliciting requests for proposals, and formal bidding procedures. Requests to vendors are conducted in a manner that provides, to the greatest extent possible, open and free competition.

All vendor bids and quotations are evaluated on the basis of product quality, technical compliance with specifications, total cost, and the vendor's acceptance of the University's terms and conditions. A vendor award will be made in the best interest of the University based on these criteria. Any and all bids and quotations may be rejected when it is in the University's best interest to do so.

Prices secured on bids and quotations are considered confidential and should not be discussed with vendors by University personnel.


Drexel University Board of Trustees Reaffirmation of Procurement Policy

As a charitable institution exempt from taxation, Drexel University is required to conduct its affairs in complete accordance with the law. As an institution of higher learning, Drexel University is additionally committed to conducting its affairs in complete accordance with applicable professional and ethical standards. The University and its Trustees, officers, agents and representatives are obligated to avoid conflicts of interest, and perceived conflicts of interest, in the procurement of goods and services for the University.

It is the policy of Drexel University to enter into contracts for the purchase of goods and services solely on the merits of each transaction. In doing so, the University will consider several factors, including the experience, reputation and credentials of the seller; the suitability and "fit" of the good or service to the specific need and requirements of the University; and the commercial reasonableness of the terms. Among those suppliers who meet these objective criteria, it is also the policy of Drexel University to do business, whenever possible, with those who have established themselves as supportive of the University and its mission.