All documentation submitted to ODR is used to verify eligibility for services and support reasonable accommodations. A separate file is created for each student and all disability files are housed securely in ODR.
ODR is guided by the Family Education Rights and Privacy Act (FERPA), otherwise known as the Buckley Amendment, in protecting each student's right to privacy by limiting access to information pertaining to the provision of disability-related services and accommodations.
The Office of Disability Resources ("ODR") is extremely sensitive to the issue of confidentiality. ODR communicates with faculty and administration in regards to a student's requests for accommodations and services on a need-to-know basis only. While the instances are rare, there may be a need for ODR to discuss a student's functional limitations with a certain member of University faculty or administration in order to better understand challenges that may exist in the course or program and to provide more appropriate accommodations. In these rare circumstances, the student must complete the Confidential Release of Information Form, indicating such requested disclosure. Confidential Release of Information[PDF]
Should students wish that ODR receive or release medical or psycho-educational documentation, a Confidential Release of Information Form must be completed, clearly indicating all of the details. Should students wish that ODR communicate with a practitioner in regards to disability-related information, the student must complete a Confidential Release of Information Form.
A student may request to review the contents of their file when the ODR staff member is present. All information in the file is the property of ODR. ODR will retain all disability documentation for five years after student has left the university.