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Test Proctoring Policies & Procedures

Policy for Testing in an Alternative Testing Location:

Students must receive the Accommodation Verification Letter (AVL) from the Office of Disability Resources (ODR) for the current term and present the AVL to the professor at least five days before receiving testing accommodations.

It is the responsibility of the professors and student to work together to accommodate a student's AVL. ODR provides the option for students to test in our offices as a courtesy to professors who are unable to proctor. However, if space is unavailable in an alternative testing location during the needed timeframe, professors and students must make other arrangements so that the student still receives the accommodations.

Students authorized through the Office of Disability Resources for testing accommodations have three exam options:

  1. Take the exam with the class
  2. Take the exam with appropriate testing accommodations arranged by the professor
  3. Take the exam with appropriate testing accommodations in an alternative testing location

Procedures for Testing in an Alternative Testing Location:

Before an exam takes place in an alternative testing location:

Scheduling the exam:

Students must return the Test Proctoring Form to the Alternative Testing Location at least FIVE week days in advance to be eligible to test in an alternative testing location. This does not, however, guarantee a testing space.

We make every effort to administer exams in the alternative testing spaces at the same time the class is testing. If the space is not available at the time requested, we will offer the student the next time available (subject to professor approval).

Confirming the exam time:

When an exam date and time have been established, the proctor will send an email confirmation to the professor and student.

Getting the exam to the alternative testing location:

Professors, TAs and other department officials need to deliver exams to the testing location indicated on the front of the proctoring form. Sending exams by fax or by email to the testing site is no longer available. Proctors will not retrieve exams and students are not to bring their own exams in hand.

If the student is to use a BlueBook and/or Scantron, please include them with the exam, as staff do not provide these test materials. Professors must specify if scratch paper is not allowed.

During the scheduled exam in the alternative testing location:

If students are unclear about the exam instructions or conditions, they are asked to stop the exam and seek assistance from the proctor. The proctor will attempt to contact the professor if necessary.

Tardiness on exam day:

If a student arrives late (up to 30 minutes), the student will be allowed to test but not given any additional time. If a student is 15 to 30 minutes late, the professor will receive a notification of the tardiness with the exam.

If a student is more than 30 minutes late, it is considered a "no-show" and the student will be responsible for communicating with the professor regarding any options to reschedule the exam.

After the exam has been completed:

When the student has finished testing, the exam (along with any scratch paper used) will be available for pick-up. Until that time, ODR staff will keep the exam and its contents secure.