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Smart Source, a New Automated Procurement Tool, Launches Monday

Introducing Smart Source, a new automated procurement tool
To all of Drexel’s business officers and other administrators who make purchases, fill out check requests and reconcile “PCards,” a change for the better is here.

On Monday, Procurement Services will roll out Drexel Smart Source, an “eProcurement” program that will make life a little easier.

“We are coming from a very outdated paper-driven process, said Stephan Mack, vice president for Procurement Services. “This change was a long time coming.”

Mack explained that Smart Source affords users full visibility of the purchasing process from request to payment, which replaces a repetitive system that sends a request through too many people, and requires too many approvals.

In addition to a smoother process and a more efficient system, this change will have another important benefit: significant cost savings for the University.

“Drexel had been spending money in a very decentralized fashion,” said Mack. “We make a lot of independent purchasing decisions, often for the same type of product. Smart Source will allow us to understand and get information on those purchases, to learn more about what we are buying and who we are buying from, so we have the ability to act more strategically, and save money through better contracts.”

Smart Source will feature catalogs from suppliers that share strategic agreements with Drexel.  While the list of enabled suppliers will grow over time, Smart Source will initially have catalogs available from the following merchants:

  • B&H Photo
  • CDW-G
  • Dell
  • Fisher Scientific
  • Gov Connection
  • Grainger
  • Graybar
  • Life Technologies
  • McKesson Medical
  • McMaster-Carr
  • Office Depot/Telrose
  • Perkin Elmer
  • Thomas Scientific

Mack pointed out that another big change is the creation of a Procurement Services hotline at 215-895-2876.

“So anyone that needs to get in touch with Procurement will have a live person available to help answer questions,” Mack said.

There will be also be a dedicated Smart Source email address, he added, which is SmartSource@drexel.edu.

For those who have been identified as a requester/approver within Smart Source, access to the application is available through the Employee Tab in DrexelOne. Check with your immediate supervisor to determine if you will be assigned a purchasing role in Smart Source.

Training classes will be made available on an ongoing schedule. Log in with your Drexel domain username and password here for upcoming times and locations.

For more information about Smart Source, contact the Procurement Services hotline at 215-895-2876 or SmartSource@drexel.edu.  A list of frequently asked questions can be found on the Procurement Services website or found here.