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Solicitation and Distribution in the Workplace

Policy Number: HR-12
Effective Date: July 2002
Revisions: June 2002, June 2001, July 2000
Responsible Officer: Senior Vice President of Student Life & Administrative Services


This policy was established to inform employees about the University’s policy to prohibit peddling, canvassing, soliciting, and distribution of literature of any kind on the University premises during work time.


It is the University’s policy to forbid distribution of advertising material, commercial or charitable solicitations, merchandise catalogs, handbills, or materials of a political or potentially adversarial nature on the premises. An exception is made for University-approved charitable endeavors. The University may also choose to recognize charitable drives as a community-backed effort.

In order to avoid unnecessary annoyances and interruptions during the workday, solicitation by an employee of another employee is prohibited during work time.

Bulletin boards in University facilities are reserved for University postings and announcements.

Non-employees may not trespass, solicit or distribute any kind of written or printed materials on University premises at any time.

Employees are prohibited from engaging in the following action in any campus building, on any University property, during work time or while representing the University:

  1. Selling any product or service, soliciting contributions, or lobbying for political candidates or causes.
  2. Distributing any kind of written or printed materials (e.g. handbills, pamphlets, advertising materials, etc.) during work time or in work area.
  3. Pursuing outside business interests. Using bulletin boards, mail systems, photocopiers, telephone lists or the like for such purposes as stated above. In addition, to the above, employees are prohibited at any time from engaging in solicitation or distribution of any kind of written or printed materials in patient-care areas. Such areas include patient rooms, operating rooms, all places where patients receive treatment, all corridors adjoining any of the above, and any other place designated for exclusive use of patients. Employees found to be engaging in any of the actions listed above, or any like action, or to be assisting a vendor or another employee to engage in the same are subject to actions outlined in the Performance Improvement Policy, up to and including termination.


This policy applies to all employees and volunteers.


Work Areas are defined as any facility or space owned or leased by the University. Work areas also include the facilities of Tenet Healthcare Corporation during working hours when employees of the University are working at that location.

Work Time is defined as the period of time during working hours when the employee is engaged in or committed to be engaged in service on behalf of the University.

Work time does not include lunch periods, work breaks, or any other periods in which the employee is not on duty.

Inquiries regarding this policy can be directed to the Human Resources Department.