All employees who have not been employed within one year, or are new to Drexel, need to complete a Drexel Temporary Employee/Co-op/Per Diem/Stipdent New Hire Packet [PDF].
If this employee will be working in California, please contact your TA Consultant.
Either prior to, or within the first 3 days of, employment at Drexel University, employees must present acceptable documentation of their identity as well as proof of US citizenship or alien status with authorization to work in the United States. Their employment will be contingent upon them meeting this requirement. Please see the list of acceptable I-9 documents [PDF].
I-9 must be verified in person.
I-9 training can be provided by HR. For more information, please contact your TA Consultant or log in to Career Pathway through the Employees tab on DrexelOne for available I-9 training dates.
If your potential employee is not a US citizen, they need to contact ISSS a minimum of two weeks prior to their start date to obtain the proper work authorization.
All new hires who are not US citizens or Permanent Resident Aliens of the United States are required to complete the International Tax Notification Sheet [PDF], which can be obtained from the Tax Office. Once completed, it should be submitted to the Tax Office or your TA Consultant. Once the form has been received by the Tax Office, the employee will receive an email with instructions on how to complete the Glacier Nonresident Alien Tax Compliance System requirements. Once the employee has been entered into the Glacier system, the Tax Office will provide HR with a GOAINTL form, which indicates that the employee is authorized to work in the US as a non-citizen.
In order to be entered into the Payroll system, all employees must have a social security number. International employees must provide Human Resources with a receipt of their social security number application prior to their first day of employment. Keep in mind that the Social Security Administration requires that non-citizens be present in the United States for at least ten consecutive days before they apply for their social security number. Once the social security number is received (typically approximately 4 weeks later), the employee must bring their documentation to the Human Resources and Tax Offices. Please contact your TA Consultant with any questions.