The Process
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Actions and Tips
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| Confirm criteria have been met to hire Adjunct Faculty |
Provost's Criteria for Appointment and Promotion should be reviewed to confirm department meets the criteria for hiring Adjunct Faculty.
 If you need assistance in recruiting Adjunct Faculty, contact your Talent Acquisition (TA) Consultant.
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| Department completes Adjunct Personnel Action form (PAF) for new Adjunct Faculty |
New adjunct faculty are hired using the Adjunct PAF [PDF]. |
| Department request Adjunct Faculty to complete new hire paperwork & Terms & Conditions (T&C) agreement |
All Adjunct Faculty who have not been employed within 1 year at DU need to complete Drexel Adjunct New Hire Paperwork [PDF].
All Adjunct Faculty must also complete a T&C agreement for each term they teach. Please see your Administrator for the most up-to-date template.
If this employee will be working in California, please contact your TA Consultant.
Either prior to, or within the first 3 days, of employment at Drexel University, employees must present acceptable documentation of their identity as well as proof of US citizenship or alien status with authorization to work in the United States to Human Resources. Their employment will be contingent upon them meeting this requirement. Please see the list of acceptable I-9 documents [PDF].
I-9 must be verified in person.
I-9 training can be provided by HR. For more information, please contact your TA Consultant.
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| Department submits Adjunct PAF and Terms & Conditions, preferably with Adjunct's CV to Dean/Director (or PI if research funded) for approval |
All new hires who are not US citizens or Permanent Resident Aliens of the United States are required to complete the International Tax Form [PDF] and return it to the Tax Office or your TA Consultant. Once the form has been received by the Tax Office, the employee will receive an email with instructions on how to complete the Glacier Nonresident Alien Tax Compliance System requirements. Once the employee has been entered into the Glacier system, the Tax Office will provide HR with a GOAINTL form, which indicates that the employee is authorized to work in the US as a non-citizen.
In order to be entered into the Payroll system, all employees must have a social security number. International employees must provide Human Resources with a receipt of their social security number application prior to their first day of employment. Keep in mind that the Social Security Administration requires that non-citizens be present in the United States for at least ten consecutive days before they apply for their social security number. Once the social security number is received (typically approximately 4 weeks later), the employee must bring their documentation to the Human Resources and Tax Offices. Please contact your TA Consultant with any questions.
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| Budget Administrator submits Adjunct PAF to Office of Research for approval |
NOTE: If research funded, the PAF will need to be approved by the Office of Research. |
| Budget Administrator submits Adjunct PAF to Provost for approval |
NOTE: Adjunct compensation over $15,000 must go to the Provost for approval. |
| Dean/Director provides all approved forms to TA |
HR will log the incoming forms and submit to TA for approval. |
| TA approves Adjunct PAF submits PAF, T&C, and new hire paperwork to HRIS for final approval |
TA will approve within 1 business day if all is complete. If there are issues with the paperwork, department will be contacted within 1 business day. |
| HRIS approves Adjunct PAF & enters the forms into Banner |
This step should be completed within 2 business days, but please allow additional time at high-volume times of the year, such as term start. If there are issues with the PAF, the department will be contacted within 2 business days. |
| Adjunct Faculty Hired |
Within 2 business days of Banner entry by HRIS, the employee is active and can now see job information in the Employees tab in DrexelOne.
Once the Adjunct Faculty member has a University ID, please email it, along with their name and effective term date, to provdocs@drexel.edu in order to grant them additional access. The Adjunct Faculty member will be active within 2 business days. For questions about this process, please contact Jason Gersh at jag337@drexel.edu.
Adjunct Faculty can pick up their computer accounts through the Computer Accounts Management Service.
Adjunct Faculty can now view job information in the Employees tab in DrexelOne.
User ID and University ID are available 60 days prior to start date once all paperwork has been received and entered into Banner.
For payroll information, please visit the Payroll Schedule on the Comptroller's website.
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