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Authorizing Official University Policies

Policy Number: OGC-5
Effective Date: July 1, 2014
Responsible Officer: General Counsel

PURPOSE:

This policy sets forth the procedure by which a proposed policy becomes an Official University Policy.

I. POLICY

The President of the University must approve all proposed policies and all approved policies must be posted on a University website before becoming effective and an “Official University Policy.”

II. ELIGIBILITY

This policy applies to Drexel University and its subsidiaries and affiliates (collectively, the “University”).

III. SCOPE

This policy applies to University policies that are proposed after July 1, 2014, the date on which this policy is effective.

IV. POLICY IMPLEMENTATION PROCEDURES

When a department or unit of the University (including both administrative and academic units), in consultation with the Senior Vice President or highest ranking individual who has oversight for that department or unit (henceforth referred to as the “Sponsoring Vice President”), determines that it is in the best interest of the University to establish a policy in a particular area or on a particular subject, a representative from the department/unit will be identified to undertake:

  • a review of current policies at the University to ensure that the proposed policy is not redundant and is consistent with existing policies, and
  • a review of similar policies and procedures at similar institutions to determine the most effective practice for the University.

The designated representative of the department or unit shall then draft the proposed policy and submit it to the Sponsoring Vice President for his/her approval. The Sponsoring Vice President, or his/her designee, will submit the proposed policy and the supporting materials to the Office of the General Counsel.  The Office of the General Counsel will review the proposed policy to ensure that the proposed policy does not conflict with existing policies and is in the overall best interest of the University. The Office of the General Counsel will provide comments and recommended revisions if any on the proposed policy. The Sponsoring Vice President will then submit the proposed policy and the supporting materials, and, if the Sponsoring Vice President adopts them, any recommended revisions from the Office of the General Counsel to the President's Cabinet for consideration. The Sponsoring Vice President will also submit a proposed communications plan for the policy to the President’s Cabinet for consideration. The President’s Cabinet will make its recommendation to the President of the University for final review and approval.  These procedures shall also apply to any material changes to existing policies.Once approved by the President, the Sponsoring Vice President will be responsible for publishing the proposed new or materially revised policy, in the form approved by the President, on the University website. Once the approved policy is posted on the University's website, it becomes an Official University Policy. The Official University Policies are posted on the Drexel University Policy Directory. Official Policies for subsidiaries and affiliated entities will appear on those entities’ websites if separate from the University’s website.

Inquiries regarding this policy can be directed to the Office of the General Counsel.