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Proposal Submission

The Office of Research Compliance and Administration (ORCA) is the office that is responsible for overseeing the proposal submission process. First and foremost, you need to be familiar with your ORCA Program Administrator and the Research Manager in the College of Engineering because they are your key resource for proposal submission. The resources listed below will help to walk you through the policies, procedures and processes for a successful proposal submission experience. There is even a PowerPoint presentation on How to Submit a Proposal (PDF) to help to guide you through.

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Submission Facts and Deadlines

The ORCA must review and approve all proposals prior to sponsor submission. The increase in e-submissions has highlighted the need for sufficient lead time to ensure successful submission.

In order to ensure sufficient time for review and compilation, the ORCA should receive the proposal at least five working days prior to the sponsors due date. If subcontracts to other institutions are planned or if the submission involves a cross-departmental collaboration, the ORCA should receive the proposal at least ten working days prior to the sponsors due date. Proposals are reviewed in the order in which they are received. The ORCA staff will do everything reasonably possible to submit a proposal on time.

Investigators are urged to contact their ORCA program administrator (PA) as soon as a submission is anticipated. If the sponsor limits submissions from on institution, contact your PA to express your intention to submit. Interest from multiple investigators may require an internal competition as determined by the Vice Provost of Research. If there is sufficient interest in submitting, the Vice Provost for Research will announce an internal competition. The proposal delivered to the ORCA will always include:

In addition, the submission may include as required: