Education Record means any record (1) directly related to a student and (2) maintained by the university or a party acting for the university. There are several important categories of records that are specifically exempted from the definition of an Education Record:
- Records of instructional, supervisory, administrative, and certain educational personnel which are in the sole possession of the maker of the records, and are not accessible or revealed to any other individual except a substitute who performs on a temporary basis the duties of the individual who made the records,
- Records maintained by a law enforcement unit of the university that were created by that law enforcement unit for the purpose of law enforcement,
- Records relating to individuals who are employed by the university, which are made and maintained in the normal course of business, relate exclusively to individuals in their capacity as employees, and are not available for use for any other purpose,
- Records relating to a student which are: (1) created or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional, acting in his/her professional capacity or assisting in a paraprofessional capacity; (2) used solely in connection with the provision of treatment to the student; and (3) not disclosed to anyone other than individuals providing such treatment.
- Records that only contain information about an individual after he or she is no longer a student at the university.
You may inspect and review your Education Record. You must be able to inspect and review your Education Records within a maximum of 45 days after their request to do so.
The Education Record of a student is protected by rights provided under the Family Educational Rights and Privacy Act (FERPA). This form is used to request authorization to review your Education Record.
At the post secondary level, parents have no inherent rights to inspect your Education Record. The right to inspect is limited solely to you. Records may be released to parents/guardians only under the following circumstances:
- Through written consent of the student
- A court ordered subpoena
For information about FERPA, please view the Family Educational Rights and Privacy Act (FERPA) Policy.