Third Party (Sponsor) Billing
Drexel University offers a third party billing option. This is available for sponsors who establish a relationship with Drexel and agree to be billed directly. The student will provide a written confirmation from their sponsor detailing what charges they will cover, along with the contact information for who is to be invoiced.
Instructions for submitting documents via Ask Drexel
- Scan your voucher, letter of credit or financial guarantee and save to your desktop
- Go to the Ask Drexel website
- Click on link: Current Students, Faculty, and Staff
- Click on Ask a Question
- Log in with your Drexel One credentials
- From the Topic drop down menu select the arrow next Drexel Central
- From the list of topics select Third Party Billing
- In the Question field please indicate that you are submitting your voucher, letter of credit or financial guarantee, along with any questions you may have regarding your account
- Click on the Browse button to attach your voucher, letter of credit or financial guarantee
- Verify that the document is attached. If it is attached the file name will show up under the attached document option
- Click continue
- Finish submitting your question by clicking on the “Finishing Submitting Question” button on the window that will pop up
After you submit your question you will receive a Reference Number which indicates your document has been sent. Once your reference incident is submitted, an email will be sent to your official Drexel email account. You can also track your incident by logging into Ask Drexel.
As per the Student Financial Obligation agreement, all charges are the responsibility of the student. If you are being sponsored and the sponsor fails to pay a portion, or all, of the balance, you will be responsible for the balance.
Please carefully read the terms and conditions instructed by your organization regarding third party sponsorship. Students who submit a letter of credit/financial guarantee/purchase order are responsible to know the details of the document. The student must read and understand the following:
- If the sponsor covers a flat amount, percentage, or total charges
- If the sponsor covers tuition only, or will also cover other charges (program fees, room/board, health insurance, etc.). It is the obligation of the student to pay any charges not covered by the sponsor by the original due date.
- Conditional requirements, i.e. credit maximum, sponsor expiration, etc.
- Any other terms noted on the document presented to the Drexel.
- The sponsor and student are responsible to ensure that the authorization is received before the billing due date. Students will be responsible to pay any late fees that accrue while being covered by a sponsor.
- Please note that students must monitor and view their monthly eBill to ensure their sponsor voucher is applied to their account.
Third Party Transfer
When students are sponsored by a third party, Drexel University must be in receipt of a financial guarantee or letter of credit from their sponsor. This works as a ‘promise to pay’ on the student’s behalf. Because the charges posted to the account remain as an outstanding balance until we receive payment, we’ve developed a method towards the convenience of the student and sponsor. A payment memo appears on the student’s bill that reads “Third Party Transfer”. If payment is not received by the end of the term, the “Third Party Transfer” will be expired and you will be billed for the unpaid sponsor portion.
Methods of Third Party Payments
Drexel University accepts the following forms of payment from sponsors:
- Web ACH Payments
- Wire Transfers
Currently, Drexel does not accept credit card payments from sponsors.
Third Party Overpayments and Refunds
Once invoiced, payment is expected from the third party for the amount invoiced. Sometimes, the charges will change from the amount invoiced (i.e. if a student drops a course, is awarded aid, etc.). If the third party sponsor pays more than the balance due for the student, we will issue the overpayment back to the originating sponsor. As an exception, if the sponsor provides written instructions on their official letterhead permitting the overpaid credit to be refunded to the student, we will issue the refund directly to the student.