Please Note:  These instructions are intended to provide employees with basic information required to access the Online W-2 Form.  The screen shots are provided for general reference purposes only.  Your computer screens may look slightly different depending on your access to the services contained within Drexel One.  However, the steps contained below are the same for all employees.  If you have any problems accessing the Online W-2 Form, please contact the Payroll Department at payroll@drexel.edu.

If you are already familiar with logging on to the Drexel One portal and accessing the “Employees” tab, skip to step 4.

Step 1.             Access the Drexel One home page

Use your internet browser to access the Drexel One home page at https://one.drexel.edu.  There is a link to the Drexel One home page available in the lower left-hand corner of the Drexel University home page, http://www.drexel.edu.

 


Step 2.             Log on to Drexel One

Log on to Drexel one using your e-mail user ID and password.  If you have forgotten your password, click on the “Password Reset Wizard” link and follow the instructions.

 


Step 3.             Select the “Employees” tab

From the Drexel One Main Menu, click on the “Employees” tab at the top left of the screen.


Step 3a.           Address Verification

Once each academic term, you will be prompted to verify your Employee Campus Mailing address and your Employee Home address.  When you are prompted by this automatic pop-up, please review your address information and e-mail any corrections/updates to Human Resources Information Systems at hris@drexel.edu.

Please include your correct address(s), university ID and the effective date of your change.  Click on the “Continue” button to move on to the Employees Main Menu.

If you do not receive this pop-up message, you will automatically be taken to the Employees Main Menu; skip to Step 4.

 


Step 4.             Select from the Employees Main Menu

Click the “Tax Forms” link.

 

Step 5.             Select “On Line W-2 Year End Earnings Statement”

From the Tax Forms menu, select the “On Line W-2 Year End Earnings Statement” link to access the Online W-2 Form.


Step 6.             Select the Tax Year and Employer

On the Select W-2 screen, choose the appropriate tax year and employer name from the drop-down boxes, then click “Display”.

Please Note: The most recent tax year available will default into the “Tax Year” field.  If you do not see the year the most recent tax year in the drop-down list, W-2’s for that year have not yet been made available.  W-2’s will be made available for all years in which you earned taxable wages no later than January 31st of the following year.

You may only view and print W-2 forms for Drexel University and Drexel University College of Medicine from this site.  Other employers for whom you may have worked during the year will report taxable wages to you on separate W-2 forms.

 

Step 7.             View Unofficial W-2 Summary

An unofficial summary of your W-2 information will display.  You may use this page to quickly access taxable wages, taxes withheld and other W-2 information; however, this page does not print out in an official IRS approved substitute form format.

To print an official, IRS approved W-2 form, click “Print” at the bottom left of the screen.

Please Note: To ensure that your official W-2 form prints correctly and on one page, first click “Bannerweb Help” and follow the instructions for setting the print margins on your browser.

 

Step 8.           View/Print Official W-2 Form

An official version of your W-2 form will be displayed.  This form meets IRS guidelines for substitute forms and may be used for all tax filing purposes.

You may print the form using the browser’s print button, located at the top center of the screen.  You may need to print several copies of the form for federal, state and local tax filings.

Once you have printed your W-2 forms, return to the previous screen by clicking the “Go Back” link below the W-2 form.

From the “W-2 Year End Earnings Statement” screen, log out of Drexel One using the “Logout” icon in the upper-right hand corner of the window.  Be sure to close out of your browser once you have logged out of Drexel One.

 

 
 
 
 
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