For purchases over $250, complete a Request to Purchase form and forward it to the Purchasing Office. The Purchasing Office will send you a Payment Approval (green) copy of the purchase order for purchases of $1,000 or more when the purchase order is issued to the vendor.
When you have satisfactorily received the goods or services, sign and date the green Payment Approval purchase order and forward it to the Accounts Payable Office. Receipt of your Payment Approval in Accounts Payable serves as your authorization to pay the invoice, and a check will be issued in accordance with the vendor's payment terms. Delays in forwarding the Payment Approval to Accounts Payable will delay payment and possibly impact future shipments from the vendor for the entire university.
If you are not satisfied with the goods or services you have received, do not complete the Payment Approval form. Contact either the vendor or the Purchasing Office for assistance in resolving the problems connected with your order.
For purchases of $250 or less, complete a Small Purchase Order. Immediately after you place the order with a vendor, forward the yellow copy of the small value purchase order to Accounts Payable, including the 14-digit cost center number you wish to charge. Vendors are instructed on the purchase order to send invoices directly to the Accounts Payable Office, and all invoices will be paid in accordance with the vendor's terms. If Accounts Payable receives the vendor's invoice in advance of your yellow copy, the cost center number assigned to your purchase order by the Purchasing Office will be charged.
If you are not satisfied with the goods or services you have received, contact either the vendor or the Purchasing Office for assistance in resolving the problems connected with your order.