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Policies

Furniture

Furniture is provided in each Drexel managed property. In many cases, organizations have supplemented the provided furniture. Bedroom furniture consists of a twin bed, dresser/wardrobe, desk and desk chair. Due to the high turnover in 34th Street Housing, furniture may not be removed and must remain in the student rooms.

Air Conditioner Units

University Housing will provide AC units in all student bedrooms during the cooling season (Drexel managed properties only)

  • AC units are installed between April 1 and May 15 annually
  • AC units are removed between November 15 and December 1 annually
  • Students who require an AC unit year-round should contact the Office of Disability Services at 215-895-1401 or email disability@drexel.edu

AC units are not provided for common areas. Organization-provided AC units may be installed during the dates referenced above at no charge.

Rosters

Each organization can access University Housing's web-based administrative system to monitor their rosters.

Roster audits are conducted during the second week of each term to ensure records are accurate.

Room moves

University Housing allows the organization to assign rooms so long as University Housing is kept aware of roster changes. Please talk with the House Director prior to approving room changes. The House Director will track paperwork and keys associated with room changes. Students may not swap keys amongst themselves.

Keys

Each resident is issued a room key for their assigned bedroom.

Submaster key

The House Manager is assigned a submaster key for their property. This key should be used in their role as a House Manager only and not for personal reasons. The organization will determine protocol and usage of the submaster key. Only one submaster per house leadership will be allowed.

Move-in/Move-out

Specific guidelines for moving in and moving out must be followed. Not following the Key Pick-up/Move-In instructions will result in you not receiving your key and not being able to move-in until you can reschedule with your House Director at their availability. If you move in items before your room is inspected, you will be responsible for any damages that may have existed in the room prior to you moving in.

  • Contact your House Director to schedule your Move-In Appointment.
  • Meet your House Director at the front door of your property at your scheduled Move-In Appointment.
  • Before moving in any belongings, you and the House Director should inspect your room together and note any existing damages on the Room Condition Report (RCR).
  • Once the RCR is complete, sign and date it to document the Room Condition at the time you Moved-In.
  • Then, receive your Keys and sign the Key Card to document you received your Keys.
  • Move in your belongings

PLEASE NOTE: Residents need to register their network jack at the beginning of each quarter by following the procedure set forth at resnet.drexel.edu.

Move-Out Instructions

Not following these instructions will result in a $50 improper check out fee. Lost keys can range from $65 to $300.

  1. Contact all family, friends and creditors and supply them with your new address. Mail sent to Drexel will be returned to sender and not forwarded off-campus. USPS Forwarding Orders do not work.
  2. By Friday of the last week of classes, schedule a Move-Out Appointment time with the House Director or plan to use the Express Check-Out feature. Express Check-Out forms will be available from the House Director, or you can be downloaded at the forms page. When complete, slide this form - along with your key - under your HD's door.
  3. Update your mailing address in one.drexel.edu or your Drexel mail will not reach you, including, but not limited to, important housing announcements and any Drexel bills.
  4. Pack up all of your belongings. Before your Move-Out Appointment, remove all of your belongings from your room and clean your area as well as any shared space within your room/suite.
  5. Your room must be clean before you check-out even if your roommate(s) still live(s) there. This includes wiping down all surfaces, sweeping and/or vacuuming the floor. Place all trash in dumpsters in the trash pen. You may incur damage charges if this is not completed. Here is a list of damage charges.
  6. During checkout you will meet your House Director in your room at your scheduled time. Inspect your room with the House Director and note any changes on the Room Condition Report (RCR) then sign and date the RCR. After the room is inspected, return your room key as well as sign your Key Card and Room Condition Report (RCR). Be sure to sign your check out card and return your room key.

Occupancy Requirements

Each managed house on 34th Street has an occupancy requirement set forth by the License Agreement between the University and the national/regional Chapter organization.

Occupancy requirement notes

  • Occupancy period runs from Summer term to Spring term
  • At the end of the Spring term, an invoice is sent to the Organization if they fail to meet their yearly occupancy requirement
  • All Individual Housing contracts are collected online via the MyHousing system; each organization has a login to Inside Housing, the administrative system used to track housing assignments
  • Each term, UH sends out a Housing Occupancy report which shows YTD activity
  • The organization receives credit for a student's partial term occupancy
  • Each house has a maximum number of students allowed per term
  • Houses are allowed to carry over from term to term, so long as the maximum house occupancy is not breached
  • Organizations are responsible for approving requests to cancel Individual Housing Agreements [See House Leadership guide for more information]

Example:

The Alpha Beta Zeta house at 203 N. 34th Street has the following occupancy requirements:

Summer 9
Fall 13
Winter 13
Spring 13
Total: 48
Max per term: 15

In this example, Alpha Beta Zeta has to have 48 residents by the end of the Spring term. If they only have 46, they will receive an invoice for 2 empty spots.

Alpha Beta Zeta could have 12 in Fall (1 short) but then have 14 in Winter to make up for the Fall term shortage. However, they can't go above 15 in any given term.

For questions regarding Occupancy Requirements, please contact the Office of University Housing at housing@drexel.edu

Invoicing

Whenever your organization incurs a charge (cable bill, vandalism, fine, etc.), the house leadership automatically receives a copy of the charge via email. The organization may choose to pay this charge at that time, or wait until the end of the term when a full statement of account is sent to the house leadership. Payments are due the first business day of the following new term. Any organization that carries a balance past June 30 will be required to set up a payment plan with University Housing.

Payments may be made in the Office of University Housing, first floor, Towers Hall. An electronic receipt is sent to the house leadership upon submission. A paper receipt may be requested when the payment is submitted.