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What We Do

Financial Analysis

  • Monitor and manage revenue, expense and expense recovery budgets
  • Conduct business operations and financial analysis
  • Maintain DBS year-end spending plan
  • Create quarterly and annual reports
  • Assist with data collection and peer benchmark research

Procurement  and Disbursement Services

  • Identify and enforce adherence to purchasing rules and regulations
  • Manage special purchase requests, sole source exemptions
  • Purchase items on Drexel University Procurement Card
  • Resolve Drexel University Procurement Card reconciliation questions
  • Create check requests for vendor payment
  • Create and process requests to purchase and change orders
  • Process monthly/quarterly/annual items and bills (payments to outside vendors)
  • Order items without purchase order/purchase requisitions (direct invoice/non-PO invoice)
  • Establish independent contractor agreements and verify insurance requirements

Budget Oversight

  • Answer account code usage questions
  • Prepare and process funding transfer forms and justifications
  • Create and submit transaction correction forms
  • Oversee DBS cash handling and auditing
  • Track and maintain on-call/contracted vendor agreements
  • Maintain DBS contract repository
  • Review contracts for financial terms
  • Submit annual budget proposals

Human Resources

  • Communicate with HR on personnel and benefits issues
  • Submit personnel forms (personnel action forms, access requests, DrexelJobs authorization, payroll resolution)  and salary funding transfer forms
  • Hire student employees (work-study, bi-weekly) through EPAF system
  • Support performance management process
  • Create DrexelJobs postings for professional staff and coordinate the hiring process
  • Work alongside HR on temporary employee hiring

Professional Development

  • Conduct DBS professional development series
  • Coordinate on-boarding for new hires

Service Department Charges

  • Prepare and submit service department charges (expense recovery)
  • Monitor, track, and reconcile service department charges