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Mailing Services

All inquiries for Drexel Student Mail must be directed to Residential Living at 215.895.6154, Monday - Friday, between 8 a.m. - 5 p.m. Students may visit or contact the Front Desk of their residence hall directly.

Services Offered

  • Incoming and Outgoing Mail Pickup and Distribution
  • Interoffice List Processing and Distribution
  • List Processing for Address Correction
  • Mail-merged Documents
  • Insertion of Multi-piece Mailings

Incoming and Outgoing Mail Pickup and Distribution

Drexel Printing & Mailing Services' mail couriers pick-up mail for Drexel University from the United States Postal Service (USPS) office between 7 a.m. and 7:30 a.m. each morning. This mail, along with the previous business day's inter-office mail, is sorted by department/location for delivery throughout the University. The couriers pick-up outgoing mail when they deliver your daily mail. USPS outgoing mail can also be brought to the Mail Center in the General Services/Drexel Parking Garage Building at 34th and Market Streets by 3:30 p.m., Monday through Friday. You must attach a completed Mail Center Work Order to drop-off mail in-person at the Mail Center.

Interoffice List Processing and Distribution

If you have an item that requires campus distribution, mailing lists are available and can be tailored to your specifications through Human Resources Information Systems (HRIS), hris@drexel.edu.

The following are categories of employee lists that are generally considered for an Interoffice mailing and you can specify one or more campuses. You can also select a list of only Deans, Directors and Department Heads for Drexel University and/or Drexel University College of Medicine (DUCOM). Since the actual quantities in each category vary from day to day, it is best to contact HRIS for a current count and to get an accurate estimate of the cost for your mailing.

DREXEL ECLASS List DUCOM ECLASS List
ECLS ECLS description ECLS ECLS description
EF Exempt Full Time E1 Exempt Full Time
EP Exempt Part Time E2 Exempt Part Time
FD Faculty Full Time 9/12 F1 Faculty Full Time 12/12
FF Faculty Full Time F2 Faculty Part Time
FJ Faculty Adjunct F3 Faculty Adjunct
FP Faculty Part Time F5 Faculty Full Time High Comp
NF Non-Exempt Full Time N1 Non-Exempt Full Time
NP Non-Exempt Part Time N2 Non-Exempt Part Time
UC Union Custodial
UE Union OpEngineer
UM Union Maintenance

List Processing for Address Correction

To improve the deliverability of your mailing, we run your address file against the U.S. Postal Service National Change of Address database. This process updates your list with any address changes that have been filed with the Post Office within the past 18 months. If requested, a list of the addresses that were corrected can be provided by your print/mail supplier.

Mail Merged Documents

Mail merge: Combining text (Word or Publisher files) with a list of names and/or other information into documents printed on plain paper or letterhead that can be mailed or inserted into an envelope and mailed. If the envelope does not have a window, it becomes a "match mailing" in which it must manually match the different pieces by the addressee's name before inserting. To simplify the process and reduce the cost, window envelopes are recommended.

Insertion of Multi-Piece Mailings

Invitations, brochures with multiple inserts, posters - all sizes and shapes, pins, pens, key chains, t-shirts or any other items can be inserted and mailed. Contact your print/mail supplier for any special USPS regulations that may apply.

Mailing Do's

  • Contact your print/mail supplier before you start to design your piece. The size, shape and format can all affect your postage rate.
  • Your print/mail supplier can recommend the best type and class of postage based on the quantity to be mailed and the delivery date required.
  • Allow enough time to mail your piece at the least expensive rate.
  • Due to new rates, you don't want to use a "Flat" (9 x 12") unless you have to. If possible, fold your pieces down to fit in a 6 x 9" or #10 envelope.
  • When possible, fold newsletters to 5-1/2 x 8-1/2" instead of mailing at 8-1/2 x 11" to get the best rate.

Mailing Don'ts

  • Don't wait until the last minute!
  • Don't think you are helping or saving money by printing and affixing your own address labels. It may actually delay your mailing and cost you more.
  • Don't print in the address area. The Post Office must scan the address area. Non-machinable mail will cost you more!