Policy for Events with Alcohol at Drexel University
Revision Date: June 12, 2014
Responsible Officer: Executive Vice President, Treasurer and Chief Operating Officer
Drexel University's policy regarding alcohol on University property or at University events is consistent with the laws of the Commonwealth of Pennsylvania. All individuals in possession and/or consuming alcohol on campus must be at least 21 years of age. The consumption, distribution or service of alcoholic beverages must be in compliance with the Pennsylvania Liquor and Crime Codes, which define the lawful consumption and service of alcohol and prescribe sanctions for violations. The consumption, distribution or service of alcoholic beverages at University events must also comply with the University regulations and policies described below. This policy applies to all Drexel University students, faculty, staff and trustees as well as to events held by third parties on University property.
- No undergraduate student fee money shall be used for the purchase of alcoholic beverages.
- All University events must be department sponsored.
- No alcoholic beverages shall be served at membership recruitment functions (e.g., fraternity/sorority recruitment, professional societies and special interest groups).
- No one shall advertise or promote alcoholic beverages of any kind at Drexel University or at a Drexel University event. Further, no one may accept sponsorship, promotional items or activities from companies engaged in the sale or marketing of alcoholic beverages. This statement should not be interpreted to prevent the distribution of materials whose primary purpose is to educate individuals concerning the health risks or other dangers involved in drug or alcohol abuse. Where there is some question concerning the primary purpose of such information, the University reserves the right to review and/or approve this information prior to its distribution.
- Outdoor public drinking on premises owned, leased or controlled by Drexel University is strictly forbidden regardless of the age of the individual without prior approval from a Senior Vice President. This includes walkways, building or residential steps or porches, unenclosed patios, lawns and the like.
- All events where alcohol is served on University property must be conducted in accordance with the following provisions:
- Such events must be coordinated through the Office of Event Services by submitting the Application for Events with Alcohol at least two (2) weeks in advance.
- Alcohol cannot be purchased using individual department Procurement Cards (P-Cards) or cash advances and cannot be reimbursed through a check request. All alcohol for University events must be purchased through University authorized vendors. All alcohol for third party events held on University property must be purchased by the third party.
- Only wine and beer are permitted to be served unless pre-approved in writing by a Senior Vice President. Kegs are not permitted at events on campus unless pre-approved in writing by a Senior Vice President.
- Except where the University provides written approval prior to the event, no fee will be charged for events where alcohol is served.
- The event requestor must provide a plan for identifying individuals of legal drinking age at the event (e.g., the use of wrist bands), which must be submitted with their Application for Events with Alcohol to the Office of Event Services.
- Consumption of alcoholic beverages will be permitted only within the approved area designated for the event.
- Non-alcoholic beverages must be available at the same place as the alcoholic beverages and must be featured as prominently as the alcoholic beverages throughout the event.
- Food items, including non-salty foods, must be available throughout the event.
- All alcohol must be served by University approved servers.
- The Office of Event Services and/or Department of Public Safety has the right to request that the host of the event provide and maintain a guest list.
- No alcoholic beverages shall be served within a half-hour of the termination of the event or after 1:30 a.m., whichever is earlier. A formal cut-off announcement will be made to that effect. The event sponsor will notify Drexel Public Safety if a problem arises with the closing of the function.
- For University events, any alcoholic beverages that are not consumed after the termination of the event must be discarded. The sponsoring department, however, may store unopen containers of alcoholic beverages in a secure location, as approved by Event Services and/or Public Safety, for future events held by the department. Such future events must otherwise comply with this policy. For third party events held on University property, any alcoholic beverages that are not consumed after the termination of the event must either be discarded or otherwise removed by the third party from University property immediately.
- Recognized student organizations are permitted to host events with alcohol, but must seek approval from the appropriate office:
- Events hosted by recognized fraternity and sorority organizations, as determined by the Office of Fraternity and Sorority Life (FSL), must be coordinated through FSL by submitting the FSL Event Registration Request Form (ERRF).
- Events hosted by recognized undergraduate and joint student organizations, as determined by the Office of Campus Activities (OCA), must be coordinated through OCA by submitting the OCA Event Registration Request Form.
- Events hosted by recognized graduate student organizations, as determined by the Office of Student Affairs, must be coordinated through the Office of Student Affairs by submitting the Event Registration Request Form.
- Off campus University events with alcohol must be approved by the appropriate affiliated University department and held at a properly insured third party facility. All contracts related to the third party facility must be reviewed and approved pursuant to the contract protocol policy.
- Any exception to this Policy must be approved by a Senior Vice President.
- All other University Policies relating to Alcohol shall also apply including but not limited to the Drug and Alcohol Free Workplace Policy, the Student Code of Conduct, and Residential Living and Housing Policies.
- Any violation of the University Policy for Events with Alcohol or federal, state or local laws, or failure to comply with the above, will result in the alcohol being removed from the premises by the Department of Public Safety. Any violation may also result in the loss of future privileges to serve alcohol at University sponsored events and/or additional disciplinary action.
* Anytime prior approval of the University is required in this Policy, it shall be coordinated through the Office of Event Services.